Last updated on December 01, 2015

Managing Folders

Introduction

This guide outlines steps to managing folders in the Appspace Library.

Creating Folders

  1. Click the ‘Add folder’ button to create a new folder in My Library.


  2. A text field will appear prompting you to type in your folder name. You can proceed to create sub-folders under your newly created folder if needed.

Renaming Folders

  1. Select the folder you wish to edit.


  2. Click on the ‘Rename folder’ button, and type in the new name for the folder. Press Enter to save the changes.

Sharing Folders

While the Library is unique to each user group, users can choose to share content between different user groups within the same account.

The Library allows users to share folders at multiple levels:

  • Globally - all users in all accounts will have read and write access to the shared folder.
  • All user groups (read-only) - all user groups in the account will have read access to the shared folder.
  • All user groups (read & write) - all user groups in the account will have read and write access to the shared folder.
  • Custom - you can define which access level (No Access, Read, Read & Write) to specific user groups in the account.

To share folders, please follow the instructions below:

  1. Select the folder you wish to share, and click the ‘Share folder’ button.


  2. In the ‘Share folder’ window, select your sharing options. If you select Custom, the dialog window will display all user groups in the account. You can then proceed to set your sharing options per user. Click Save when done.


  3. A ‘share icon’ in the folder tree now represents the shared folder providing users a quick indication of shared folders


  4. In order for another user (within the user group selected in the previous step) to view the folders that have been shared with them, look for the shared folder under the Shared section in the folder tree.

Deleting Folders

  1. Select the folder you wish to edit.


  2. Click the ‘Delete folder’ button, and click OK to confirm folder deletion when prompted.

    Note

    When a folder is deleted, all content items within that folder is also deleted.