Browse and Navigate the Appspace 8.1 Console

Browse and discover the new look and feel of the Appspace 8.1 platform console here. Appspace 8.1 refreshes the user interface and navigation menu that has been updated with a streamlined design for improved user experience, and branding.


The Appspace console dashboard is designed around the Appspace 8 UI architecture. This scalable architecture provides easy navigation for first-time users, with workflow shortcuts that allow users to directly jump into their respective areas of focus.

Dashboard Tab

The Dashboard tab displays personalized widgets streamlined and customized for the user that has logged in.

Listed below are Dashboard widgets that are currently available:

  • Marketing Banner
  • First Time User Checklist
  • Recent Channels
  • Recent Content
  • Pending Approvals
  • Device Registration
  • Location Health
  • Device Status
  • Subscription Overview
Some Dashboard widgets may not be displayed due to user permissions.

First Time User Checklist

The First Time User Checklist (FTU) is a simple high-level checklist that is displayed when an Account Owner logs in to the Appspace console for the first time. The FTU checklist is displayed as a widget on the dashboard until all tasks have been completed.

This checklist lists four primary tasks that are ideal for new users to complete, to help users get acquainted with Appspace quickly. Clicking the Let’s Go button for the following tasks, directs the user to perform the following tasks:

  • Create your first card
  • Create your first channel
  • Register a device
  • Publish your channel to your device
This FTU checklist is shared between all Account Owners within the same account level, thus when one Account Owner completes all the tasks, the checklist will not be displayed to the other Account Owners.

Products Tab

Further improving the first-time user experience, Appspace introduces the Products tab for Account Owners or Location Admins that are logging in for the first time. Apart from the FTU checklist, the Products tab provides access to Appspace’s latest product offerings and relevant workflows.

The Products tab lists down all current Appspace product offerings with a short description and use case, together with the Get Started button that initiates the product workflow, and Learn More button that provides additional information of the product by launching to the relevant Appspace product site.

The Products tab also allows existing users to be aware of new products that are available on the Appspace platform. While additional products will be added once it becomes available, listed below are Appspace products that are currently available.

  • Digital Signage
  • Kiosks
  • Visitor Management
  • Content & Feeds
  • Employee App
  • Space Reservations
    • Room & Desk Reservations
    • Room Scheduling
    • Schedule Board
  • Enhanced Services

Top Navigation Bar

The following describes the control buttons on the top Appspace navigation bar.

Quick Action

Our all-new interface now includes a cool new feature – the Quick Action button, located in the top navigation bar. The menu provides shortcut links to key workflow areas in the Appspace console, to help you quickly create a card, a channel, or even register your device.

The menu consists of the following actions:

  • Upload Media
  • Create Card
  • Create Channel
  • Register a Device
  • Invite Users
  • Get Support
The availability (and visibility) of these actions vary depending on your subscription type, and user role permissions.


The Locations drop-down displays the current location that you are in, and also allows you to quickly change to a different location from here.


The Help icon displays short descriptions of the feature/page that you are in. Select any feature from the ☰ Appspace menu, or the Quick Action button and you will be taken to the specific feature. When you select the Help button while on that feature page (i.e. Channels), you will have specially curated links to Knowledge Center articles specific to the feature you are looking at.


The Notifications icon displays notification alerts on user activity, user group or user invitation activity, or content approval requests.

User Profile

The User Profile icon displays your user name and the user role assigned to you. Users may also switch to the Employee App portal, which is a newly launched central place for users to view corporate content that has been published to them. Users may access the portal via the Switch to Employee App button.

Users may also log out from here.

Appspace Menu

The streamlined ☰ Appspace menu, nested in the top-left corner of the Appspace console, is now available with a clearly visible side navigation bar. Features are now listed within the 3 following sections, based on the user roles and functions:

  • Communication – Contains content management features, that are suited for Publishers and Authors.
  • Workplace – Contains user, device, and location (network) administrator features, that are managed by the Location Admin.
  • Admin – Contains platform administrator features, that are only available to the Account Owner.

The ☰ Appspace menu consists of the following features within the respective groups:

  • Dashboard
    • Channels
    • Library
      • Cards
    • Devices
      • Device Tasks
      • Device Licensing
    • Users
      • SAML Attributes
    • Locations
    • Reservations
    • Visitors
    • Alerts
    • Analytics
      • Reports
    • Integrations
    • Settings 
      • App Configuration
      • Account Settings
    • System
      • Downloads
      • Support
The availability (and visibility) of these features vary depending on your subscription type, deployment type (cloud or on-premises), and user role.

Below is a brief description of the main menus available:



Upload content such as cards and media in simple playlists, stream and broadcast live videos with a live channel, or create advanced channels with scheduling and custom layouts; all here in Channels. Organize these in channel groups and view them in interactive mode via your Appspace App.


Create fully customizable cards, upload images and videos, and add links to external content such as web pages in the Library. Organize your content privately in folders, or in individual libraries for each user group you belong to, and share with your peers.


Administrators can customize themes and templates according to your organization’s corporate colors, fonts, imagery, and styles, and lock these changes, making it easy for your users to create cards with a predefined template in the library.



Manage all your devices and networks in one place in Devices. Register devices and categorize them in device groups with tags, and assign channels to the devices. Also, create networks and sub-networks for users in your organization, and set permissions.

Device Tasks

Monitor, manage, and configure your devices using task templates provided by Appspace in Device Tasks. Some tasks available are changing the default log level, updating the device firmware, installing custom fonts, rebooting a device, or sending RS232 commands.

Device Licensing

Assign and manage content licensing for devices to display Appspace premium content.


Invite and add users to your Appspace account in Users. You can add a user to multiple user groups, which will give the user multiple access points to content, spaces, and networks.

SAML Attributes

Configure SAML attributes that is used together with the Just-In-Time provisioning feature, allowing employees to be quickly assigned with the user roles, licenses, and user groups as soon as they activate their user profiles. This provides greater flexibility in publishing targetted content, or for performing selected system functions.


Upload and create floor plan maps and wayfinding for kiosk and room scheduling experiences.


Create and manage reservable workspace resources for Space Reservations.


Create and manage employees and external users for Visitor Management.


Alerts is where you create important or emergency announcements, which are broadcast via advanced channels.



Analytics gathers console-based statistics for content, channels, enterprise messaging apps, users, devices, and the new Employee App portal. Users will also have the option to click on each widget to view more statistics in detail, and filter data according to any selected time period.


Create reports such as user activity logs, and proof-of-play metrics for specific media zones in an advanced channel.


The Integrations feature includes the Passports tab that allows users to create an authenticated passport connection for third-party platforms and services (such as Enterprise Messaging Apps), that allows Appspace to display external content and data. All third-party authentication and token configuration will be placed here in upcoming releases.


App Configuration

Administrators or Account Owners can make additional configurations such as adding new EPG providers, configuring remote control profiles, and changing the Appspace App background theme.

Account Settings

Administrators can customize their Appspace domain, configure Single Sign-On (SSO), or view the subscription plans and global ID usage information, in Settings.



You can download several installers and guides in this space. Availability depends on your subscription.


If you need help with our platform or App, contact Appspace Support.