Introduction
In this guide, you will learn about inviting your coworkers to Appspace so that you can grow beyond a single-person operation. As the number of content and devices continue to grow, you will need a team of people to be able to manage the different parts of your organization’s content and deployment strategy.
Before you start inviting coworkers, it is best to plan how your coworkers will be using Appspace. By knowing the kind of users your coworkers will be, you can put them into user groups that best reflect their roles.
In general, most organizations will typically have at least two groups of people: the ones who manage the workplace infrastructure such as IT and AV administrators, and the ones who manage content such as brand owners and communicators. You can also create groups based on team function (e.g. IT/AV Admins and Corporate Comms). Ultimately, how you organize user groups is up to the structure of your organization.
Prerequisites
Before you begin, ensure that you have the following ready:
- You will need an active Appspace cloud account.
- You will need the Account Owner or Network Administrator role to be able to assign permissions
Create user groups
To start creating user groups, follow the steps below.
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Now that you have created user groups, you can start inviting your coworkers into the appropriate user groups.
Invite coworkers to user groups
To start inviting your coworkers, follow the steps below.
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Once your coworkers are registered as Appspace users, you can give them full administration permissions to manage everything in Appspace, or you can give specific permissions so that they can focus on specific tasks. The next part talks about permissions.
Permissions to manage content
As you have learned from previous guides, creating and publishing content revolves around channels and channel groups. You can grant permissions to your coworkers to manage content through two roles: Publisher and Editor.
To assign who gets publisher or editor permissions for a channel, follow the steps below.
A publisher will have full read, write, and delete permissions on a channel. A user with publisher permissions can change, edit content, and update settings for this channel.
An editor can only edit and manage the content in a channel, based on the approval rules applied to the channel in the Approvals tab.
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Once your coworkers are registered as Appspace users, you can give them full administration permissions to manage everything in Appspace, or you can give specific permissions so that they can focus on specific tasks. The next part talks about permissions.
Permissions to manage devices and networks
In Appspace, the role that is typically given to a facilities team member or IT personnel is the ability to manage devices and networks, which primarily involves registering and configuring devices that are running the Appspace App.
To assign permissions for managing devices and networks, follow the steps below.
Congratulations!
You have successfully assigned permissions.
Now that you know how to set a range of permissions to different users and user groups, you can start growing your team.
What's Next?
With the ability to invite your coworkers to Appspace, and assigning them with task-oriented permissions, you now have the ability to scale your team to manage a continuously growing amount of content and new devices.
As you gain more experience with Appspace, you will want to start looking at more advanced topics in the Appspace Knowledge Center.
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