Appspace 8.9 Pegasus Release Notes for Cloud

The Public Cloud release notes for the Appspace 8.9 Pegasus platform contain valuable information on the latest features, enhancements, bug fixes, and resolved escalations available in each public cloud release. 

For Appspace Cloud security compliance information and release cadence, please refer to our Appspace Trust and Cloud Architecture & Platform Release Cadence pages.

The following is the release management schedule as per our Release Calendar for Public Cloud:

  • New Appspace functionality and major platform optimizations will now be released under a quartely release cycle, scheduled at 08:00 pm CST on Friday.
  • Scheduled minor feature updates, cloud service optimizations, and bug and escalation fixes are typically scheduled at 08:00 pm CST time throughout the week, typically on a Tuesday or Friday.
  • Critical updates including security patches or emergency fixes that support the reliability and availability of the Appspace platform will be deployed as necessary and as soon as it is administratively feasible.
Important

7 Mar 2025, Friday

Pegasus build 8.9-ac.5

NEW FEATURES & UPDATES

Space Reservations

Features Description
Multilingual Support for Approval Notifications Enhance communication and accessibility for global teams with multilingual support for approval notifications in Space Reservation. Users now receive approval-related messages in their preferred language, ensuring clarity and understanding across different regions and language preferences. This enhancement streamlines communication and improves the overall user experience for international teams.

Employee Communications

Features Description
Enhanced User Profiles

This release introduces a significant upgrade to Appspace user profiles, designed to foster deeper connections and more effective collaboration across your organization.

Key Enhancements:

  • Richer Profiles: Discover more about your colleagues with expanded profiles showcasing interests, skills, and expertise.
  • Shared Interests: Quickly identify common ground and potential collaborators through highlighted shared interests and skills.
  • Enhanced Visibility: Update your profile with your unique strengths and interests to increase your visibility and attract potential collaborators.

Benefits:

  • Improved Collaboration: Find the right people for projects and initiatives with ease.
  • Stronger Connections: Foster meaningful connections and build relationships based on shared interests.
  • Increased Engagement: Create a more vibrant and engaged community by encouraging users to showcase their unique skills and expertise.
Home Page Banner: Hero Banner This release introduces significant enhancements to the Home Page Banner, providing greater flexibility and control over layout and content.

Key Enhancements

  • Multi-Column Layouts: Divide the banner widget into multiple columns to showcase a wider range of content.
  • Hero Banner Experience: Enjoy a more dynamic and engaging homepage with the ability to replicate the “Hero banner” experience from SharePoint Intranet.
  • Diverse Content Sources: Incorporate content from various sources, including news feeds, social media updates, and internal announcements.

Benefits

  • Enhanced Visual Appeal: Create a more visually engaging and informative homepage.
  • Improved Content Organization: Effectively organize and prioritize key content for maximum impact.
  • Increased User Engagement: Capture attention and drive user interaction with a dynamic and informative banner experience.
Content Expiry Notifications

This release introduces enhancements to content expiry management, ensuring that authors and co-authors are promptly notified and aware of upcoming expirations.

Key Enhancements:

  • In-App Notifications: Seven days before a post is scheduled to expire, authors and co-authors will receive an in-app notification, reminding them of the upcoming expiry date.
  • “Expiring Soon” Indicator: An “Expiring Soon” indicator will be prominently displayed on the article, both in view mode and editor mode, seven days before expiry. This indicator is visible to authors, co-authors, and admins.

Digital Signage

Features Description
Device Management Modernization

Spotlight Feature

The Advanced Device Registration modal for registering devices using Serial/MAC/Vendor ID has been modernized to provide a more user-friendly and visually appealing experience. This update simplifies the process of importing device information, improving efficiency and ease of use.

4 Mar 2025, Tuesday

Pegasus build 8.9-ac.4.6

FIXED BUGS

  • AP-50500 – User access to shared folders denied despite granted permissions.

RESOLVED ESCALATIONS

  • AE-11181 – Daily or Weekly digest not being emailed.
  • AE-11956 – The date range query fails to adjust to the selected timezone.
  • AE-11984 – The “Error getting content from Library” error message is displayed when accessing the Library.

1 Mar 2025, Saturday

Pegasus build 8.9-ac.4.5

FIXED BUGS

  • AP-51106 – Moving content between folders causes metadata inconsistency between MongoDB and MySQL
  • AP-51142 – Library content fails to trigger epoch changes after content is moved to a folder.

RESOLVED ESCALATIONS

  • AE-11984 – The “Error getting content from Library” error message is displayed when accessing the Library.

27 Feb 2025, Thursday

Pegasus build 8.9-ac.4.4

RESOLVED ESCALATIONS

  • AE-11984 – The “Error getting content from Library” error message is displayed when accessing the Library.

25 Feb 2025, Tuesday

Pegasus build 8.9-ac.4.3

RESOLVED ESCALATIONS

  • AE-11932 – Unable to perform Location edits due to triggering an error in the edit modal.
  • AE-11934 – Unable to display more than 500 buildings when listed in the Reservations Provider mapping page.

24 Feb 2025, Monday

Pegasus build 8.9-ac.4.2

FIXED BUGS

  • AP-50669 – Unable to generate AI images.
  • AP-50873 – Search results disappear and refresh, displaying new search results every few minutes.

21 Feb 2025, Friday

Pegasus build 8.9-ac.4.1

RESOLVED ESCALATIONS

  • AE-11724 – Visitor status is incorrectly displayed as “Did not check-out” when a visitor does not check-in.
  • AE-11748 – High CPU usage in AccessControl microservice and ChannelDirectory queue in RabbitMQ.

Pegasus build 8.9-ac.4

NEW FEATURES & UPDATES

Visitor Management

Features Description
Flexible Visitor Registration Enhance your visitor management process with a more adaptable and efficient check-in experience. This update introduces flexible registration workflows, accommodating a wider range of visitor scenarios and simplifying the check-in process, particularly for guests without email addresses or those who prefer alternative registration methods.

Key Enhancements:

  • Optional Email and Contact Fields: Eliminate the need for mandatory email addresses during registration. Utilize alternative contact fields, such as phone numbers, for notifications and alerts.
  • Simplified Kiosk Check-in: Enable guests to check in at kiosks using only their name. The system intelligently searches for existing meetings and guides guests through a streamlined registration process.
  • Customizable Registration Forms: Tailor registration forms to capture only essential information, simplifying the check-in experience for guests.
View-Only Access for Facilitators

This release introduces a new feature designed to streamline visitor management and enhance collaboration between executives and their assistants. Executive Assistants now have the ability to view all visitor management events within their designated locations, even if they are not the designated host.

Key Enhancements:

  • View All Events: EAs gain visibility into all upcoming meetings and visitors, enabling them to proactively prepare for meetings and ensure a seamless experience for both the executive and the visitor.
  • Scoped Access: EAs can only access visitor information for the locations they are authorized to manage.
  • Dedicated View: A new “All Visitors” tab in the Employee App provides EAs with a centralized view of all visitor events within their scope.
  • User-Friendly Interface: The intuitive interface makes it easy for EAs to access and manage visitor information without navigating complex settings.

Employee Communications

Features Description
Communities with Dynamic Widgets

This release introduces a suite of new widgets designed to enhance the functionality and engagement of your Appspace Communities. Community owners and inherited owners now have the ability to add and customize a variety of widgets directly within their communities, providing seamless access to key information and resources.

Key Enhancements:

  • Widget Variety: Choose from a selection of impactful widgets, including Shortcuts, Web Frame, and Banner, to enrich your community’s feed and sidebar.
  • Intuitive Customization: Effortlessly add, edit, and arrange widgets with a user-friendly interface.
  • Enhanced Organization: Categorize widgets into Feed and Sidebar tabs for streamlined management.
  • Dynamic Previews: Preview your changes in real-time before saving, ensuring your community layout is perfect.
  • Mobile Optimization: Enjoy a consistent and engaging experience across both desktop and mobile devices.
Employee App Editor Enhancements – Customizable Link Tiles

The latest update introduces enhanced layout and appearance controls for Link Tiles, empowering content editors to create visually engaging and effective navigation elements.

Key Enhancements:

  • Size Control: Choose between responsive or fixed link tile sizes to achieve your desired layout and visual appeal. Responsive tiles adapt to the page layout, while fixed tiles maintain a consistent size.
  • Improved User Experience: The updated interface provides a more intuitive and user-friendly experience for customizing link tile appearance.

Digital Signage

Features Description
Device Management Modernization

Spotlight Feature

The Advanced Device Registration modal for registering devices with Serial/MAC/Vendor ID(s) has been modernized to provide a more intuitive and visually appealing user experience. This update focuses on simplifying the manual input method, making it easier and more efficient to register your devices.
Device Analytics and Fleet Management Intelligence

This release introduces enhanced filtering capabilities for device analytics, empowering you to gain deeper insights into your device fleet and make more informed decisions.

Key Enhancements:

  • Location-Based Filtering: Filter the Device Count by Period, Devices by Type, and Total Devices Registered widgets by location or sub-location. This granular filtering allows you to focus on specific areas of your organization and gain a clearer understanding of device distribution and usage patterns.

Platform

Features Description
Translated Content Syncing for Appspace Intranet Connectors

The Appspace Intranet connector now supports seamless syncing of translated versions of Stories and Pages, enabling organizations to deliver targeted content to diverse audiences. This enhancement expands the reach of your internal communications and ensures that employees can access information in their preferred language.

Key Enhancements:

  • Translation Syncing: Automatically sync translated versions of stories and pages from your Appspace SharePoint Intranet to the Employee App.
  • Translation Toggle: Easily enable or disable translation syncing for individual intranet connectors.
  • Localized Content Delivery: Deliver content tailored to specific language preferences, enhancing employee engagement and comprehension.

1 Mar 2025, Saturday

Pegasus build 8.9-ac.3.4

(Private Cloud Only Build)

RESOLVED ESCALATIONS

  • AE-11934 – Unable to display more than 500 buildings when listed in the Reservations Provider mapping page.

10 Feb 2025, Thursday

Pegasus build 8.9-ac.3.3

RESOLVED ESCALATIONS

  • AE-11871 – The Reservations search API endpoint returns canceled reservations.

7 Feb 2025, Friday

Pegasus build 8.9-ac.3.2

FIXED BUGS

  • AP-50145 – Incorrect sub-domain reflected when sharing content links on iOS and Android for Frontline workers.

RESOLVED ESCALATIONS

  • AE-11871 – Featured posts of a channel from a specific location is incorrectly being displayed in all locations.

Pegasus build 8.9-ac.3.1

FIXED BUGS

  • AP-50292 – Pull connectors fail to create event posts with cover images.

RESOLVED ESCALATIONS

  • AE-11769 –Licensed Space Reservation users are unable to access the Employee App in MS Teams.
  • AE-11787 – Custom webhook integration stopped working due to IoT framework data parsing failure.

Pegasus build 8.9-ac.3

NEW FEATURES & UPDATES

Employee Communications

Features Description
Enhanced Home Page Banner Widget Introducing a new filtering option for the Home Page Banner widget, enabling administrators to curate and display targeted content from selected feeds on the home page.

Key Enhancements:

  • Feed Filtering: A new “Feeds” option in the Source field unlocks granular content filtering capabilities.
  • Granular Control: Filter content based on Membership Status, Subscription Status, Feeds, Feed Names (Feed IDs), Post Types, and Max Posts (default 100).
  • Targeted Content: Display precisely targeted content within each banner section, ensuring relevance and maximizing user engagement.
Enhance Content Targeting for Newsfeed and Banner Widgets This release introduces granular control over content visibility within the Newsfeed and Banner widgets.

Administrators can now filter displayed content based on specific feeds, including Channels, Topics, and Communities. This enhancement enables the creation of highly customized and targeted content views, ensuring that users see the most relevant information.

Enhanced Post Visibility and Engagement Metrics

This release introduces two enhancements to improve post visibility and engagement tracking:

  • Expanded View Counting: A post view is now counted when a user views the social card for 3 seconds, providing a more accurate measure of content reach and engagement. Previously, only views within the modal view were counted.
  • Insight Widget Visibility: The Insight widget, previously visible only to admins, is now accessible to all users in a feed. This empowers everyone to gain insights into post-performance and engagement metrics.
Employee App Editor Improvements This release introduces a new text formatting option: Strikethrough.

Users can now apply strikethrough formatting to text within the page and story editor, providing a visually clear way to indicate edits, deletions, or superseded information.

Employee App Sharebox Improvements Event organizers can now enrich their event announcements and updates by attaching media directly to the Sharebox.

This enhancement allows for greater flexibility and visual appeal when communicating event details, schedules, and other relevant information.

Enhanced Polls Polls now display the total number of votes cast, even before you participate!

This enhancement promotes transparency and encourages participation by providing immediate insight into the poll’s current standing.

Enhanced Audience Builder This release introduces a streamlined process for creating audiences.

Administrators can now effortlessly import users into an audience using CSV or XLSX files, simplifying bulk user management and saving valuable time.

25 Feb 2025, Tuesday

Pegasus build 8.9-ac.2.5

(Private Cloud Only Build)

RESOLVED ESCALATIONS

  • AE-11932 – Access failed due to an error redirecting location edits to room edits, resulting in an infinite load.
  • AE-11934 – Unable to display more than 500 buildings when listed in the Reservations Provider mapping page.

07 Feb 2025, Friday

Pegasus build 8.9-ac.2.4

RESOLVED ESCALATIONS

  • AE-11871 – Reservations that have been canceled are returned.

05 Feb 2025, Thursday

Pegasus build 8.9-ac.2.3

FIXED BUGS

  • AP-49437 – Notifications are not being sent to enterprise messaging apps.
  • AP-50315 – The new Device Analytics page is missing from Devices.

RESOLVED ESCALATIONS

  • AE-11769 – Licensed Space Reservation users are unable to access the Employee App in MS Teams.

27 Jan 2025, Thursday

Pegasus build 8.9-ac.2.2

FIXED BUGS

  • AP-49437 – Notifications are not being sent to enterprise messaging apps.
  • AP-50315 – The new Device Analytics page is missing from Devices.

RESOLVED ESCALATIONS

  • AE-11769 – Licensed Space Reservation users are unable to access the Employee App in MS Teams.

24 Jan 2025, Friday

Pegasus build 8.9-ac.2.1

FIXED BUGS

  • AP-49437 – SSO login failures for legacy users with numeric-only usernames in modern authentication.
  • AP-49871 – The “Leave without saving changes” warning appears when closing the Join Office window without making changes.
  • AP-49938 – The “Unsaved changes” prompt incorrectly appears when declining mandatory checkpoints during event creation.
  • AP- 49990 – Reservations should be returned when using Building ID as the Location ID.

RESOLVED ESCALATIONS

  • AE-11358 – Device missing from the device listing dashboard despite being registered and assigned to a channel.
  • AE-11623 – Unable to login via SSO due to an invalid credentials error.
  • AE-11627 – Username displays apostrophe as a decimal code.
  • AE-11629 – The ampersand “&” character displays incorrectly and duplicates in user group names.
  • AE-11687 – The ampersand “&” character causing user group naming issues
  • AE-11748 – High CPU usage in AccessControl microservice and ChannelDirectory queue in RabbitMQ.
  • AE-11756 – CPU spikes attributed to MySQL service on public cloud.

Pegasus build 8.9-ac.2

NEW FEATURES & UPDATES

Visitor Management

Features Description
Enhanced Security with Watchlist Integration

Spotlight Feature

This release introduces a powerful watchlist feature to bolster security across Space Reservations, Visitor Management, and Kiosk Card functionalities.

Key Enhancements:

  • Proactive Screening: The system now automatically cross-checks Space Reservation and Visitor Management invitations, as well as Kiosk Card drop-in attempts, against your watchlist.
  • Access Prevention: If a match is found, the individual on the watchlist is blocked from being invited or completing a drop-in, and an error message is displayed.

This enhancement provides a proactive layer of security, preventing unauthorized individuals from gaining access to your premises or events.

Streamlined Bulk Visitor Invitations The process for bulk uploading visitors has been simplified and enhanced. All users can now effortlessly invite multiple visitors by uploading an excel file, which automatically populates a Visitor Management (VM) event with the visitor information.

Previously, this functionality was restricted to users with the Facilitator role. This improvement eliminates the need for special permissions, empowering all users to efficiently manage bulk visitor invitations.

Employee Communications

Features Description
Employee App Renaming The term “Employee App” has been replaced with more general terminology across the Appspace platform. This change reflects the platform’s broader capabilities and its ability to support a wider range of users and use cases beyond just employee communication.

Ignite Engaging Discussions with the New “Questions” Post Type

Spotlight Feature

Introducing a dynamic new way to foster interaction and knowledge sharing within your Appspace communities. The “Questions” post type empowers users to pose questions, provide answers, and participate in vibrant discussions.

Key Features:

  • Interactive Q&A: Encourage users to ask questions, offer solutions, and upvote the most helpful responses.
  • Community-Driven Knowledge: Transform your communities into thriving hubs of information exchange and collaborative problem-solving.
  • Enhanced Content Organization: Easily filter and search for specific questions within a community.
  • Best Answer Designation: Authors, community owners, and moderators can highlight the most accurate and helpful answer, ensuring clarity and knowledge accuracy.

This enhancement elevates community engagement and transforms the way your teams collaborate and learn.

Engagement Analytics

Spotlight Feature

Gain deeper insights into user engagement with enhanced filtering options in Analytics. You can now filter data by:

  • Posts
  • Users
  • Audiences
Enhanced Language Support for Notifications

This release expands language support for notifications, ensuring a more consistent and localized experience for users across different regions. Key improvements include:

  • Expanded Translations: Notifications now feature comprehensive translations for previously untranslated elements, such as resource subtypes, error messages, and date formats.
  • Improved Clarity: Enhanced translations improve the clarity and accuracy of notification messages, reducing confusion and ensuring effective communication.

This update reinforces Appspace’s commitment to providing a truly global platform that caters to the diverse linguistic needs of our users.

Digital Signage

Features Description
Device Management Modernization

Spotlight Feature

This release introduces the next phase of our Device Management modernization initiative, focusing on an improved user interface and streamlined workflows.

Key Enhancements:

  • Advanced Registration Modernization: The Advanced Device Registration modal has been redesigned for all advanced registration methods (BrightSign Package, Chrome CDM Policy, Cisco Collaboration Endpoint Macro, Cisco Webex Share/Room Phone, Microsoft Teams Rooms, Network Policy, Preregister Devices, Synaptics Vision) to enhance user experience and visual appeal.
    Note: Register with Serial/MAC/Vendor ID(s) will be updated in a future release.
  • Knowledge Center Access: The “What’s Next?” section in the Advanced Registration modal now includes a Knowledge Center hyperlink that directs users to the Appspace Advanced Registration article in a new tab.
  • Persistent Sidebar State: The Devices page now retains the expanded or collapsed state of the left navigation sidebar filter sections, even after logging out and back in, navigating to other pages, refreshing the page, or moving between sections within the Devices page.
  • Device Group Sorting: Device groups in the Manage Device Groups modal are now automatically sorted in alphabetical order when nesting or un-nesting them.
  • Content Sync Filter: A new “Content Sync” filter has been added to the Device Left Navigation Sidebar, allowing users to filter the device listing table by content synchronization status.
Device Directory Report Enhancements

The Device Directory Report now includes two new features to improve device management and reporting:

  • Software Update Column: This column displays the software update settings for each device, providing valuable insights into your device update strategy. Values include “Inherited (Auto)”, “Automatic”, “Inherited (Manual)”, and “Manual”.
  • Registration Date Filter: Generate reports based on a specific range of device registration dates, allowing for more targeted analysis and tracking of device deployment.

16 Jan 2025, Thursday

Pegasus build 8.9-ac.1.4

FIXED BUGS

  • AP-49987 – API fails to retrieve Reservations when using Building ID as the Location ID.
  • AP-49997 – HTML doctype declaration causes unexpected styling behavior.

15 Jan 2025, Wednesday

Pegasus build 8.9-ac.1.3

NEW FEATURES & UPDATES

Digital Signage

Features Description
Device Analytics Modernization

The Device Analytics experience has been modernized with a new Devices Overview section, featuring dedicated tabs for Devices and Licensing. These tabs provide comprehensive insights into your device ecosystem and are accessible by default.

Note: The legacy Device Analytics and Device Licensing pages have been retired. Currently, clicking “Go To Device Analytics” on the existing Analytics page redirects to the outdated version. This issue will be addressed in the next release.

RESOLVED ESCALATIONS

  • AE-11627 – The apostrophe character is displayed in decimal code in the username.
  • AE-11629 – User group names with ampersand characters are displayed incorrectly and cannot be edited.
  • AE-11687 – User Group names truncated when using ampersand characters.
  • AE-11748 – High CPU usage in AccessControl microservice and ChannelDirectory queue in RabbitMQ.
  • AE-11756 – MySQL CPU spikes on public cloud.

11 Jan 2025, Saturday

Pegasus build 8.9-ac.1.2

NEW FEATURES & UPDATES

Employee Communications

Features Description
Multilingual Notifications for Enhanced Communication This enhancement improves communication and accessibility for users by translating semi-static data, such as statuses, types, and preformatted text, ensuring a consistent experience across the platform.

RESOLVED ESCALATIONS

  • AE-11444 – High bandwidth usage on public cloud despite limited streaming content.
  • AE-11650 – Unexpected high bandwidth consumption with caching enabled.

10 Jan 2025, Friday

Pegasus build 8.9-ac.1.1

NEW FEATURES & UPDATES

Employee Communications

Features Description
Multilingual Notifications for Enhanced Communication

Notifications for Visitor Management and Space Reservations now support multiple languages.

Space Reservation Notifications:

  • Notifications for space reservations will now be displayed in the user’s preferred language, as selected in their Employee App settings.

Visitor Management Notifications:

  • Notifications related to Visitor Management will be displayed in the preferred language configured at the building level. This ensures that both internal and external users receive notifications in their preferred language.
  • Prioritization:
    • Internal users: Notifications will be displayed in the user’s personal language preference.
    • External users: Notifications will be displayed in the preferred language of the building/network.
    • Default Language: If no translation is available for the preferred language, notifications will default to English.

This enhancement improves communication clarity and accessibility for users across different languages, creating a more user-friendly and inclusive experience.

Enhanced Notifications for Topics and Communities Expand the reach of your topic and community posts with new notification options. Administrators can publish posts directly to email and enterprise messaging apps, ensuring broader visibility and increased engagement.

Pegasus build 8.9-ac.1

NEW FEATURES & UPDATES

Visitor Management

Features Description
Enhance Security with Watchlist Integration

Spotlight Feature

Introducing the Visitor Watchlists feature empowers organizations to bolster security measures and prevent unauthorized access to their premises. This enhancement allows users to create and manage watchlists of individuals barred from entry, proactively mitigating potential security risks.

Key Functionalities:

  • Watchlist Creation and Management: Create and manage watchlists of individuals who are prohibited from entering your premises.
  • Real-time Monitoring: The platform continuously monitors visitor information against your watchlists, instantly identifying matches both on visitor invitations and drop-ins.
  • Alerts and Notifications: Security personnel and administrators receive instant alerts via enterprise messaging, push notifications, and the user inbox if a watchlisted individual attempts to gain access.
  • Customizable Actions: Define custom actions to be taken upon detection of a watchlist match, such as denying entry or alerting security personnel.
  • Comprehensive Audit Trail: Maintain a detailed audit trail of watchlist activities and matches for compliance and investigative purposes.

This robust feature provides peace of mind and safeguards the reputation and integrity of businesses and organizations by enhancing security and streamlining access control.

Enhance Host Awareness with Location-Based Check-In Notifications

This release introduces a valuable enhancement to Visitor Management (VM), ensuring hosts are accurately informed of their visitor’s check-in location, even if it differs from the original invitation.

How it Works:

  • Location Cross-Check: The system now cross-references the visitor’s actual check-in location with the location specified in the invitation.
  • Host Notification: If a discrepancy is detected, the host is immediately notified of the visitor’s actual check-in location.

This enhancement is particularly beneficial for organizations with multiple offices or campuses, where visitors may inadvertently check in at the wrong location. It streamlines visitor management, improves communication, and enhances the overall visitor experience.

Space Reservations

Features Description
Multilingual Visitor Management Notifications

Spotlight Feature

Enhance your global communication strategy with multilingual Visitor Management (VM) notifications. This release introduces support for French Canadian, with additional languages coming soon.

Key Benefits:

  • Personalized Experience: Notifications are automatically delivered in the user’s preferred language, as configured in their Appspace app settings.
  • Enhanced Communication: External visitors receive notifications in the configured language of the location they are visiting.
  • Reduced Friction: Streamline communication and improve the visitor experience by removing language barriers.

This feature is particularly valuable for organizations with a global presence or those operating in non-English-speaking regions. It fosters clearer communication, improves accessibility, and enhances the overall visitor experience.

Optimize Room Utilization with Check-In Timeout

Spotlight Feature

This release introduces a new “Check-In Timeout” feature designed for hybrid workplaces with virtual meetings. If the organizer of a meeting with a virtual conferencing link fails to check in, the system will automatically free the physical room while preserving the virtual meeting.

Key Benefits:

  • Maximized Room Utilization: Prevents physical rooms from being held unnecessarily when meetings transition to a virtual-only format.
  • Seamless Virtual Meetings: Ensures uninterrupted virtual collaboration even if the physical room check-in is missed.
  • Improved Scheduling Efficiency: Optimizes resource allocation and reduces scheduling conflicts.
Customize Privacy Settings for Desks and Meeting Rooms This release introduces enhanced privacy controls for space reservations. Administrators can now independently configure default privacy settings for desk and meeting room reservations. This allows for greater flexibility in managing the visibility of reservation details. For example, desk reservations can be set to “Public” by default to encourage collaboration and transparency, while meeting room reservations can be set to “Private” to protect sensitive information.
Improved Map Interactions for Reservable Zones This enhancement streamlines the user experience, providing clear and context-aware navigation based on the reservability of each zone. When clicking on a zone:
  • Reservable Zone: We’ve enhanced the map interaction behavior for reservable zones. Now, when you click on a reservable zone, the reservation sidebar will automatically open, allowing you to quickly book the space. The map will also zoom in on the selected zone, providing a clearer view of the available resources.
  • Non-Reservable Zone or No Nested Resources: For non-reservable zones or zones without any nested resources, clicking on the zone will simply zoom in, maintaining the previous behavior. This distinction provides a more intuitive and efficient user experience when navigating and booking spaces.
Enhanced Role-Based Access Control for Space Reservation

This release introduces refined role-based access control for Space Reservation settings, enhancing administrative control and security.

Key improvements:

  • Scoped Permissions: Account-wide roles (Account Owners, Account Admins, Portal Admins) retain full access to all configuration options. Local Admins’ access is now scoped to options affecting their managed locations, preventing unintended configuration changes across the platform.
  • Granular Notification Control: Location Admins can manage notification settings specific to their locations, while general notification settings remain accessible only to higher-level admins.
  • Concierge User Management: Location Admins can add Concierge users exclusively to their corresponding locations.
  • Reservation/Resource Access Alignment: Access to existing reservations and resources now aligns with the user’s administrative role and scope.

Employee Communications

Features Description
Engagement Analytics

Spotlight Feature

In today’s dynamic corporate landscape, understanding and optimizing communication effectiveness is paramount. Engagement Analytics provides the insights you need to foster a more connected, informed, and engaged workforce.

This sophisticated analytics system caters to various user roles, from content creators and location publishers to account administrators. Our intuitive dashboards leverage data on user engagement, content interaction, and community sentiment, empowering you to:

  • Make informed decisions based on actionable insights.
  • Tailor communications for maximum impact and relevance.
  • Measure the return on investment of your communication strategies.

Engagement Analytics adheres to stringent data protection regulations like GDPR and HIPAA, ensuring the trust and security of your data. Through a phased rollout, we’ll start with basic engagement metrics and gradually introduce more complex analytical tools, allowing for smooth adoption and maximizing the utility of data insights.

This strategic enhancement empowers organizations to harness the full potential of their internal communications, driving better business outcomes and fostering a more connected corporate environment.

Engage Your Audience with Quick Polls in the Employee App

Spotlight Feature

This release introduces a new Polls feature, empowering administrators to create ad-hoc polls directly within the Employee App using quick post capabilities. Gather instant feedback, spark engaging discussions, and make data-driven decisions with this interactive tool.

Key Features:

  • Simplified Poll Creation: Easily create single-choice polls with a streamlined process.
  • Scheduled Publishing: Control the timing of your polls with flexible scheduling options.
  • Dynamic Visualization: Monitor poll results in real-time with an engaging chart displaying vote percentages.
  • Sharebox Integration: Share polls seamlessly within shareboxes for targeted audience reach.
  • Searchable Content: Locate specific polls effortlessly using the search functionality.

This initial release lays the foundation for a comprehensive polling solution within the Employee App. Future enhancements will introduce additional poll types, advanced configuration options, and deeper analytics to further enhance engagement and data-driven decision-making.

Employee App Now Certified for Microsoft Intune

Spotlight Feature

The Employee App is now fully certified for Microsoft Intune, enabling organizations to manage and secure the app using Intune’s app protection policies. This certification ensures compliance with Intune’s security and management requirements, allowing organizations to confidently deploy the Employee App to their employees.

Key Benefits:

  • Enhanced Security: Leverage Intune’s app protection policies to safeguard corporate data and prevent unauthorized access.
  • Improved Management: Manage and control the Employee App through Intune’s centralized platform, streamlining deployment and configuration.
  • Increased Compliance: Meet your organization’s security and compliance requirements with a certified and secure mobile app.

This enhancement expands the Employee App’s accessibility and security for organizations utilizing Microsoft Intune for mobile application management.

Customizable Employee App Branding

Spotlight Feature

Limited Release

This release introduces a highly anticipated feature: customizable branding for the Employee App. Now, you can seamlessly align the app’s appearance with your organization’s brand identity, reinforcing brand recognition and creating a cohesive user experience.

Customization Options:

  • Login Screen:

    • Replace the default logo with your organization’s logo.
    • Customize the button color to match your brand palette.
    • Personalize the welcome text to greet users with a branded message.
  • App:

    • Brand the splash screen with your organization’s logo and colors.
    • Replace the default application icon with your organization’s icon.

This enhancement empowers organizations to create a truly branded mobile experience, fostering a stronger sense of identity and connection with employees.

Enhanced Video Browsing in the Employee App

The Employee App now features a redesigned Video section with an updated user interface and powerful new features to streamline your video browsing experience.

Key Enhancements:

  • Intuitive Interface: The redesigned interface is more user-friendly and intuitive, making it easier to find and watch videos.
  • Dedicated Search Bar: Quickly locate videos using the new search bar, eliminating the need to scroll through endless lists.
  • My Videos Filter: Easily find videos you’ve uploaded or marked as favorites.
  • Sorting Options: Sort videos by “Recent” or “Popular” to stay up-to-date with the latest content or discover trending videos.
Enhance Collaborative Content Creation with Private Authors This release introduces the “Private Author” feature, enabling users to grant editing access to others without publicly listing them as authors.

Private Authors have the same editing permissions as public authors but remain hidden from the content’s attribution. This feature provides a discreet way to collaborate on content creation while maintaining control over public authorship.

Language Localization

The Employee App now welcomes users in even more languages, enhancing accessibility and inclusivity for a global workforce.

Newly Supported Languages:

  • Catalan
  • Swedish
  • Finnish
  • Polish
  • Korean
  • Danish
  • Romanian
  • Norwegian
Topics – Organization Improvements

This release introduces a powerful new way to organize your intranet content with Topic Categories. Think of it as creating dedicated sections in your company library, making it effortless for employees to find the information they need.

Key Benefits:

  • Improved Knowledge Organization: Group related topics into categories for a more structured and intuitive knowledge base.
  • Enhanced User Experience: Simplify content discovery and navigation, allowing employees to quickly find the information they need.
  • Increased Efficiency: Reduce time spent searching for information, boosting productivity and employee satisfaction.
Revamped Appspace Editor

The Appspace Editor, serving both the Intranet and Employee App, has undergone a significant transformation to enhance content creation and user engagement. This upgrade delivers a host of new features and improvements, ensuring a more vibrant and intuitive experience for all users.

Key Functionalities:

  • Enhanced Text Formatting: Enjoy greater creative control with new formatting options, including dividers, font colors, highlight colors, and strikethroughs.
  • Structured Content: Organize and present information effectively with expand/collapse blocks, which allow for a clear and concise presentation of key details.

This revitalized editor empowers users to create richer, more dynamic content, fostering a more engaging and collaborative digital workplace. It’s a significant step towards a more vibrant and user-friendly Appspace experience.

Revamped Global Search (Phase 1)

Experience a revolution in search with our completely reimagined Global Search, powered by cutting-edge Elasticsearch technology. This foundational update transforms how you find information within the Employee App, making it dramatically faster and more intuitive.

Key Functionalities:

  • Contextual Search Relevance: Search results are no longer confined to basic keyword matching. Our new engine understands the meaning behind your query, delivering highly relevant results from across Employee Comms, even if specific keywords aren’t present.
  • Spotlight on Search UI: A sleek, redesigned Global Search UI takes center stage within the Employee App. Contextually aware, it appears wherever users are, providing instant access to powerful search capabilities.
  • Search Result Highlighting: Quickly identify key information within search results with intelligent highlighting. The UI emphasizes the most relevant portions of content based on your search terms.
  • Crafted Experiences: Enjoy a tailored search experience for different types of content. Whether it’s news articles, announcements, or policies, the UI surfaces the most important information in an easily digestible format.

Digital Signage

Features Description
Device Management Modernization

Spotlight Feature

This release introduces the second phase of our Device Management modernization initiative, focusing on an improved user interface and streamlined workflows.

Key Enhancements:

  • Updated Import/Export Modals: Experience a more user-friendly design for importing and exporting device metadata.
  • Pill-shaped Device Tags: Device tags are now displayed as individual pills for enhanced visual clarity and organization.
  • Removal of Advanced Button: The Advanced button has been removed from the Devices menu, streamlining the interface. Note: Advanced Device Registration is still accessible via the Register Device menu.
  • Dedicated Filter Panel: A dedicated right-side panel provides a centralized and efficient way to manage device filters.

These enhancements contribute to a more intuitive and efficient device management experience.

Device Analytics and Fleet Management Intelligence

Spotlight Feature

This release delivers significant improvements to device analytics and reporting capabilities, addressing customer needs for deeper insights, enhanced visibility, and streamlined integration with external tools.

Key Enhancements:

  • Devices Registered Widget: Track the total number of registered devices over time, with a clear percentage indicator highlighting trends and growth patterns.
  • Device Count by Period Widget: Visualize device registration trends over specific periods, segmented into smaller intervals for detailed analysis.
  • Devices By Type Widget: Gain a comprehensive overview of your device inventory with a breakdown by device type, enabling informed decision-making about device allocation and management.
  • Enhanced Licensing Widgets: Monitor device license usage across various categories, including Standard Licenses, Industry Feeds, Local Health Conditions Feeds, News Feeds, and Weather Radar Feeds. These updated widgets provide a clear and concise view of license consumption, enabling better resource allocation and cost optimization.

These enhancements provide customers with the tools and insights they need to effectively manage their Appspace devices, optimize content delivery, and make data-driven decisions.

Appspace App for Devices – Support for IAdea

Spotlight Feature

Firmware Support

Strengthening our partnership with IAdea, this release introduces a native integration that delivers enhanced performance, streamlined configuration, and out-of-the-box LED synchronization across their entire product line. This upgrade optimizes the Appspace experience on IAdea devices, particularly for room booking scenarios.

Key Enhancements:

  • Native App Optimization: The Appspace App now includes a dedicated driver for IAdea hardware, ensuring optimal performance and compatibility.
  • Integrated LED Control: Enjoy seamless control of IAdea LEDs directly within the Appspace platform, enhancing room booking functionality.
  • Simplified Device Management: IAdea devices are now natively identified in the Appspace Console, streamlining device management tasks.
  • IAdea Care Integration: Effortless device registration and control through planned integration with the IAdea Care cloud platform.
Device Directory Report Enhancements

The Device Directory Report now includes additional filters to refine your device data and gain deeper insights into your device fleet.

New Filters:

  • Device Group
  • Device License
  • Device Tags
  • Device Status
  • Content Status
Device Health Monitoring This release introduces a significant backend enhancement to device management, transitioning from a constant polling model to a more efficient event-driven approach. This shift optimizes server resources, reduces latency, and enables more proactive and targeted communication.

Key Benefits:

  • Proactive Issue Identification: Receive real-time notifications about device connection status, enabling swift action to minimize downtime.
  • Improved Resource Utilization: Eliminate unnecessary polling, freeing up server resources for critical tasks.
  • Enhanced Communication: Modernized notifications deliver device location and health updates via preferred channels, including email and (future) Enterprise Messaging.
  • Scalable Foundation: New V3 APIs lay the groundwork for future UI enhancements, ensuring flexibility and seamless integration.
Samsung Tizen Devices: Enhanced Control Over Appspace App Updates Gain greater control over Appspace App updates on your Samsung Tizen devices with the new auto-update setting. This feature empowers administrators to enable or disable automatic updates for the Appspace App, providing flexibility and control over the update process.
Scheduling Enhancement: Simplified Content Scheduling with Midnight Defaults This release reintroduces the convenient midnight default for scheduling content. When scheduling content, the start time will automatically default to 12:00 AM (midnight), and the end time will default to 11:59 PM (23:59). This streamlines the scheduling process, allowing you to focus on selecting the desired date without manually adjusting the time.
Device Settings Inheritance: Streamlining Software Updates

This release introduces a new inheritance mechanism for device settings, simplifying software update management across your organization.

Key Features:

  • Location-Based Configuration: Configure software update settings at the Location level, and these settings will be automatically inherited by all devices within that location.
  • Override Capabilities: Sub-locations or individual devices can override inherited settings to accommodate specific needs or requirements.
  • Simplified Management: Effortlessly manage software updates for large numbers of devices, ensuring consistency and reducing administrative overhead.

This enhancement provides greater flexibility and control over device software updates, streamlining your workflow and ensuring your devices are always up-to-date.

Platform

Features Description
Introducing Location Staging: Control User Visibility This release introduces the ability to stage locations, empowering administrators to control which locations are visible to specific users or user groups. This feature enhances privacy and organization by allowing you to hide locations that are under development, undergoing maintenance, or not relevant to certain user roles.

Plugins

Features Description
Streamline Meeting Scheduling with the Appspace Google Calendar Plugin

Spotlight Feature

Enhance your workflow and boost productivity with the new Appspace plugin for Google Calendar. This integration seamlessly connects your Google Calendar to Appspace Space Reservation, allowing you to book meeting rooms and resources without leaving your familiar calendar interface.

  • Unified Scheduling: Schedule meetings, invite attendees, and reserve resources all within Google Calendar.
  • Resource Browsing: Easily view available buildings, resources, and their details, including rules, constraints, general information, map views, and real-time availability.
  • Simplified Booking: Book meetings with ease, leveraging the plugin to invite attendees from the Appspace directory and select available resources.
  • Effortless Management: Cancel or update existing meeting reservations seamlessly.
Seamless Workspace Booking with Logidock Flex Integration

Employees can now seamlessly reserve their workspace by simply plugging their notebooks into a Logidock Flex docking station. The integrated Appspace desktop app runs discreetly in the background, automatically scheduling reservations on the user’s behalf. This eliminates the need for manual booking through the app or kiosk, creating a frictionless and efficient workspace experience.

Outlook Plugin Enhanced with Nested App Authentication (NAA) The Outlook plugin has been updated to leverage Microsoft’s new Nested App Authentication, ensuring continued functionality and seamless integration with your Outlook experience. This enhancement aligns with Microsoft’s evolving security standards and ensures uninterrupted access to the plugin’s features.

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