Create or Upload Content to Library

The newly redesigned Library module introduces enhanced operations and functionality, offering the ability to create content seamlessly from various entry points, while all using the same content creation workflow:

• Quick Action button in the Appspace console
• In the content Library module
• Directly in a channel in the Channel module

This article provides Administrators with instructions to create card content or upload media content to the Library.

Prerequisite

• Account Owner, Publisher, Editor, or Content Producer (Author) role to add or edit content in Library.

Create and Configure Card Content

1. Log in to your Appspace console.
2. Click Library from the ☰ Appspace menu, and click the + CREATE button.
   Alternative

   • Click +Quick Action from the Appspace menu bar on the top right, and select Create Card.
3. Select the desired card template available, or if you’re looking to upload an image or video content, please refer to the section below.
   
   
   
   Note

   If you’re unable to locate the desired card content, you may use the Search bar, Template type, Filters, or Tags available in the side panel.
4. Enter the Title of the card content. This is a mandatory field, while also acting as the filename for the content when added to the Library.
5. In the Edit tab:
   
   • Proceed to enter or configure the relevant fields in this section, with each field differing based on the type and functionality of the card content selected.
   • Fields in this section usually determine how content information and layout are viewed when displayed on devices.
6. In the Article tab: (Optional)
   
   • You may enter an Article or Caption that accompanies the content when viewed on the Employee App or Third-Party Enterprise Messaging Apps.
   • Additionally, a Referral Link to an external site can be added to provide more information or further user engagement.
7. In the Schedule tab: (Optional)
   
   • You may assign the content to a playlist channel that is selected from the Add to channel drop-down menu, or leave it unassigned to be added to a playlist channel later.
   • If content is assigned to a playlist channel, you may configure the content playout properties that are available in the SCHEDULING and DISPLAY PROPERTIES sections. Please refer to our Configure Content Playout Properties article for detailed configuration instructions.
8. In the Settings tab: (Optional)
   
   • You may edit the following content details below, allowing you to organize your content within the Library:
     • The Name field is auto-populated to match the Title field of the content, acting as the filename for the content. (Mandatory)
     • The Content Category drop-down is populated by default according to the type of content.
     • The content Tags are auto-populated by default according to the type of content.
     • The Library Location drop-down is determined by the library folder selected before creating the content.
     • The content Thumbnail is derived from a screenshot of the content when saved.
   • You may configure the expiry date of the content from the Auto Delete Content from Library drop-down menu.
9. Once done, click Save.

Upload and Configure Media Content

1. Log in to your Appspace console.
2. Click Library from the ☰ Appspace menu, and click the + CREATE button.
   Alternative

   • Click +Quick Action from the Appspace menu bar on the top right, and select Upload Media.
3. Click Upload Media and select or drag-and-drop media content files you wish to upload to the Appspace platform.
   
   Note

   If multiple media content files are uploaded, you may Rename or Remove media content files by clicking the ellipsis of the selected content.

   
   
   
4. In the Article tab: (Optional)
   
   
   You may enter an Article or Caption that accompanies the content when viewed on the Employee App or Third-Party Enterprise Messaging Apps.
   • Additionally, a Referral Link to an external site can be added to provide more information or further user engagement.
5. In the Schedule tab: (Optional)
   
   
   
   • You may assign the content to a playlist channel that is selected from the Add to channel drop-down menu, or leave it unassigned to be added to a playlist channel later.
   • If content is assigned to a playlist channel, you may configure the content playout properties that are available in the SCHEDULING and DISPLAY PROPERTIES sections. Please refer to our Configure Content Playout Properties article for detailed configuration instructions.
6. In the Settings tab: (Optional)
   
   • You may edit the following content details below, allowing you to organize your content within the Library:
     • The Name field is auto-populated to match the filename of the content, acting as the filename for the content. (Mandatory)
     • Select the Content Category from the drop-down menu that best suits the content.
     • Add the content Tags that best suit the content.
     • The Library Location drop-down is determined by the library folder selected before uploading the content.
     • The content Thumbnail is derived from a screenshot of the content when saved.
   • You may configure the expiry date of the content from the Auto Delete Content from Library drop-down menu.
7. Once done, click Save.

Edit Card or Media Content

1. Log in to your Appspace console.
2. Click Library from the ☰ Appspace menu, and navigate to the desired library or folder, and double-click the desired content to edit.
   Alternative

   • Select Channels from the ☰ Appspace menu, select a channel, and click the content.
   • Click the Switch to Employee App button in the Appspace menu, select the content, and click the Edit content icon.
   Important

   If you are unable to locate the content, try using either the Search bar, the Order by, or Filter icon to narrow down the content that you are looking for.
3. You may edit the Title of the card content. This is a mandatory field, while also acting as the filename for the content when added to the Library.
4. In the Preview tab:
   
   • View how the content is displayed on your device.
5. In the Edit, Article, and Channels tab:
   
   • You may edit the fields in the following tabs the same way it was configured. For detailed instructions, please refer to the Create Card Content section above.
6.  In the Analytics tab:
   
   • You may view the following content analytics of the content. For more information, please refer to the Individual Content Analytics section of the Analytics article.
     • Total Views
     • Channel Allocations
     • Employee App Content Views
     • Channel Allocations by Period
7. In the Settings tab:
   • You may edit the following content details below, allowing you to organize your content within the Library:
     • The Name field is auto-populated to match the filename of the content, acting as the filename for the content. (Mandatory)
     • Select the Content Category from the drop-down menu that best suits the content.
     • Add the content Tags that best suit the content.
     • The Library Location drop-down is determined by the library folder selected before uploading the content.
     • The content Thumbnail is derived from a screenshot of the content when saved.
   • You may configure the expiry date of the content from the Auto Delete Content from Library drop-down menu.
   • View General content details based on the content type:
     • Card
       • Type
       • Template
       • Size
       • Created date and user

       • Modified date and user
       • Location
       • Version
     • Image
       • Type
       • Codec
       • Size
       • Resolution

       • Bit Depth
       • Created date and user
       • Modified date and user
       • Location
     • Video
       • Type
       • Codec
       • Size
       • Resolution
       • Bitrate

       • FPS
       • Duration
       • Created date and user
       • Modified date and user
       • Location
   • You may Download content from the Library as backup, or to be uploaded to another Appspace instance.
   • You may the Delete content from the Library.
8. Once done, click Save.