Create and Manage Pages on the Employee App

Pages serve as enduring resources within the platform, housing vital information and guiding principles for users. They act as repositories for knowledge, policies, and procedures, offering long-term reference materials. Rigorous version control ensures accuracy by tracking changes and updates over time. Use cases range from instructional guides for company tools to HR policies, employee onboarding materials, departmental overviews, historical records, and FAQs.

This article provides Administrators with instructions to create and manage Pages within the Employee App.

Prerequisites

• An Account Owner, Publisher, or Author user role, with the Premium User license assigned.
• Enable Artificial Intelligence Generative AI to utilize the AI features for Pages.
• Supported file formats:
  • Image: .jpg and .png
  • Video: .mp4

Create and Configure Pages

1. Log in to the Employee App Portal.
2. In the Home screen, click the Plus Sign ( + ) icon, and select Page.
   
   
   
3. Enter the Page Title of the article, as this will also act as the filename for the article. This is a mandatory field.
   
   
   
4. Proceed to upload or select an image from the Library for the Page Banner.
5. Click the Insert menu (+) to start writing or adding content to your article, via the following options from the Page Editor:
   
   
   
   • Ask AI to write (new) – Generate an article with Artificial Intelligence, by simply defining the suggested topic or prompts.
     
     
     
     1. Enter the desired keywords, topic, or AI prompt to help AI generate the Page article.
     2. Once generated, you have the following options:
        • Change Tone – Select the tone of the article to be Confident, Professional, Friendly, or Straightforward from the drop-down menu.
        • Text options – Select the length of the article to Make it Longer, Make it Shorter, or to Simplify it from the drop-down menu.
        • Generate Text – Highlight an existing sentence or body of text, and click the AI icon from the text toolbar to re-generate that part of the text to be replaced, or inserted in the highlighted section.
          
          
          
   • Image – Upload an image to be displayed in the article.
   • Video – Upload or embed a video to be displayed in the article.
   • File – Attach an external file to the article, such as PDFs (.pdf) or Word documents (.docx). (Currently only supports file formats that are compatible with the Appspace Library.)
   • Bulleted list – Add a bulleted list in the article.
   • Numbered list – Add a numbered list in the article.
   • Heading 1, 2, 3 – Add a heading to the article, from a selection of 3 different heading sizes.
   • Select from Library – Add content from the Appspace Library, such as images, videos, and even cards.
   • Link Tiles – Add clickable image tiles to the article, automatically arranged in a tiled layout. (max 9 image tiles)
     
     
     
6. Once you have completed writing your Page article, click the Settings Gear icon to configure the publishing options and metadata of the Page.
7. In the Settings panel, proceed to configure the following:
   
   
   
   • Schedule – Schedule the Page to be published immediately, or at a later duration.
     • Immediately (default): Select this option to publish the Page immediately
     • Scheduled: Select this option to publish the Page at a later duration.
       • Set the Start and End duration, and ensure the correct Timezone is used.
   • Featured – Set the Page to be displayed in the Featured Posts section of the Employee App.
     • Not featured (default)
     • Featured until: Select until when the Page is to be featured:
       • Next week
       • Next month
       • Custom date
   • Published to – Publish the Page to the relevant channels or communities.
     1. Select the Channels or Communities the Page will be published to from the drop-down menu.
   • Author – The default Author is set to you, but can be assigned to someone else if you wish to attribute the content to that person.
     1. Click X to remove the current author, and enter the new author’s name from the drop-down menu.
   • Tags – Add tags to the Page for content organization, searchability, and contextualization.
     
     
     
     • Add tags manually by entering the desired tags in the text field.
     • Utilize Artificial Intelligence to generate tags based on the Page article, by clicking the AI icon.
   • Summary & Caption – Add a summary or caption to help emphasize key points and main takeaways of the Page.
     
     
     
     • Caption –
       • Add an caption manually by entering the text within the text field
       • Utilize Artificial Intelligence to generate a caption based on the Page article, by clicking the AI icon.
     • Enable Page Summarization – Insert a summary block at the top of the Page article.
       • Enabled by default, toggle the switch to off to disable summarization.
     • Summary –
       • Ada a summary manually by entering the text within the text field.
       • Utilize Artificial Intelligence to generate a summary based on the Page article, by clicking the AI icon.
   • Social – Enable Social Features to enhance social engagement, gather feedback, and encourage user participation.
     • Reactions – Inherited by default, but can be set to On or Off from the drop-down menu.
     • Comments – Inherited by default, but can be set to On or Off from the drop-down menu.
     • Share –  Inherited by default, but can be set to On or Off from the drop-down menu.
8. Once completed, click Publish.