Appspace SharePoint Intranet 4.16 Release Notes

The Appspace SharePoint Intranet 4.16 release notes contain valuable information on the latest features, enhancements, bug fixes, and resolved escalations available in each public cloud release.

The following is the release management schedule as per our Release Calendar for Appspace SharePoint Intranet:

New Appspace SharePoint Intranet functionality and major platform optimizations will now be released under quarterly release cycle.
Critical updates including security patches or emergency fixes that support the reliability and availability of the Appspace platform will be deployed as necessary and as soon as it is administratively feasible.

Important

For previous Public Cloud release notes, please refer to the following:

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10 January 2025, Friday

Appspace SharePoint Intranet 4.16

NEW FEATURES & UPDATES

Features	Description
Appspace SharePoint Intranet New User Role: Community Managers	We’ve introduced a dedicated “Community Manager” role to streamline intranet management. This role enables designated individuals to: Maintain community spaces: Access community settings and keep information up-to-date. Curate content: Ensure communities are organized and relevant. Improve governance: Dedicated role removes the need to grant excessive permissions to Global Administrators. Key Permissions: Full access to community settings and configurations. Ability to manage community details and keep them current. Can be combined with other roles for example: Editorial Manager, Community Owner, for expanded permissions. Limitations: No access to restricted community content. Cannot edit or delete community member posts. This new role provides a more efficient and secure way to manage your intranet communities. Refer to this article: Appspace SharePoint Intranet User Roles & Permissions 4.16
Appspace SharePoint Intranet Editor Implementation – New Functionalities	New functionalities include the following: Font/Highlight Colors: Customize text with enhanced font and highlight color options. Tiles – Open in New Tab: Restored the functionality to open tiles in a new tab. Image Alignment (Right and Left): Restored right alignment and introduced left alignment for better layout control. Toggle List (Expand and Collapse Block): Added functionality to expand and collapse content blocks for improved user interaction. Refer to this article: Appspace SharePoint Intranet Editor Enhancements
Enhancements to Stories on the Appspace SharePoint Intranet	Appspace SharePoint Intranet continues to evolve with new features designed to improve content management, streamline workflows, and enhance the user experience. Story Duplication for Templates In this release, we have introduced the ability to duplicate Stories, allowing for easier content replication and management. Story Expiry Functionality To address the need for managing time-sensitive information, the intranet introduces the ability to set expiry dates for stories: Expired stories are automatically unpublished and moved to draft. Users receive an email notification one week prior to the expiration date. Helps maintain relevant and up-to-date content on the intranet. Refer to this article: Create and Manage Stories on Appspace SharePoint Intranet
Enhanced Blog Post Overview with Likes and Comments Count	The blog post overview now displays the number of Likes and Comments for each post, allowing users to quickly see engagement without opening individual posts. This enhancement improves the standalone blog feature, boosting user sentiment and encouraging the adoption of a more modern UI experience.
Productize Branding Customizations	This release includes several exciting features aimed at improving intranet branding customization and user flexibility: Open File, New Tab Button This feature enables users to view files directly in a new tab without needing to download them. Supported files include: Word Excel PowerPoint OneNote (PDFs and images are not supported.) Translations in Comments Users can now translate social and user-generated content, such as comments, to facilitate multilingual collaboration. Custom Terms of Use (ToU) Appspace SharePoint Intranet users can customize their Terms and Conditions to align with specific organizational requirements, ensuring the content meets their unique needs. Editorial managers can update and manage the Terms and Conditions through the Global Editorial Settings, providing flexibility and control. This feature is particularly valuable for users who require tailored Terms of Use to support their organizational policies and compliance standards. Custom Colors in Communities The release introduces a new feature allowing users to define a custom color palette for their communities, enhancing governance of company branding. This functionality, formerly available only through branding packs, is now seamlessly integrated and easily accessible. Users can select up to six colors in the Community Features settings, which will replace the default options and appear in the same order in the design tab. Newsfeed Translation The release completes the translation of all user-generated content activities in the newsfeed, including polls, blog posts, wiki pages, questions, and events across all feeds. A translation button has been added to the 3-dot menu for user posts, with translation options also available on the detail pages for these activities. These updates aim to enhance user experience by enabling more customization, governance, and multilingual support for intranet systems.
Social Cards Improvements – Event Date Displayed on Event Card in Newsfeed	Improvements to the Event Social card allow it to display critical information upfront, removing the need to open the detail page.

CUSTOMER ISSUES

BZP-22215 – The Local Entity label is unavailable when the user is both an admin and a member of the Local Entity.
BZP-24153 – The screen reader does not read the warning for a moderated community.
BZP-24698 – The screen reader does not read the character limitation for the shortcut title.
BZP-25179 – There are incorrect translations in both German and English versions of the “View older activities” button.
BZP-25219 – An additional line appears between the header image and the story title, which should not be present.
BZP-25262 – Users are unable to edit a profile using only the keyboard.
BZP-25340 – When editing a blog, the button widths for “Save” and “Cancel” are too short to accommodate the German and French labels.
BZP-25616 – When accepting a skill or community invitation from the “All notifications” page, the green “Invitation accepted” message displays blank text.
BZP-25653 – When clicking on the activity title/description from daily/weekly digest emails, the redirection to the detail pages is broken.
BZP-25722 – The tags box UI is inconsistent when the user opens the All Community page from the Intranet Settings page.
BZP-25807 – When scheduling a story for publishing, the date and time are shown in the incorrect format.
BZP-25999 – The Share option is incorrectly available for files in the Community and Corporate Site files tab; it should only be accessible for files attached to an Activity type.
BZP-26083 – An Admin user who is not a community owner receives a 403 error when attempting to delete a file.
BZP-26154 – The active element is not descriptive in the app details.
BZP-26155 – The screen reader announces misleading information on the public profile.
BZP-26160 – The color of the “Change” button on the profile banner has very low contrast with the background.
BZP-26321 – Disabled Terms of Use (TOU) result in users who have not accepted it being removed from community audiences.