This article outlines the recent enhancements to the Appspace SharePoint Intranet Sharebox and highlights upcoming improvements designed to elevate the content creation experience.
Sharebox Improvements
This table provides a comparison between the legacy SharePoint Intranet Sharebox and the Appspace Sharebox across both product areas, the Employee App and the SharePoint Intranet.
| Requirements | Old Sharebox (SharePoint Intranet) Up to version 4.16 | New Sharebox (SharePoint Intranet) version 5.0 | Quick Post (Appspace Employee App) |
|---|---|---|---|
| Updates (Employee App: Quick Post / Update) | Yes | Yes | Yes |
| User is able to post to communities they are members of | Yes | ||
| User is able to use basic formatting (Lite Editor) | Yes | Yes | |
| User is able to create links, including those that open in a new tab | Yes | Yes | |
| User is able to set a hyperlink | Yes | Yes | |
| User is able to upload a file | Yes | Yes | Yes |
| User is able to upload media | Yes | Yes | |
| User is able to mention a colleague | Yes | Yes | Yes |
| User is able to use hashtags | Yes | ||
| User is able to mention places, resources, pages, stories, and other content types | Yes | Yes | |
| Post Interaction | Yes | Yes | Yes |
| User is able to like a post | Yes | Yes | Yes |
| User is able to comment | Yes | Yes | Yes |
| User is able to share the post by using the "Copy link" button | Yes | ||
| User is able to re-share the post in other communities | Yes | Yes | |
| Events (Employee App: Events) | Yes | Yes | Yes |
| User is able to upload an image or banner for the event | Yes | ||
| User is able to crop the image before uploading it | |||
| User is able to define a title | Yes | Yes | Yes |
| User is able to add a description with rich text, including links | Yes | Yes | |
| User is able to add tags | Yes | Yes | Yes |
| User is able to add a location | Yes | Yes | Yes |
| User is able to add conferencing links | Yes | ||
| User is able to add a Google Meet video conferencing link | Yes | ||
| User is able to add other integrations, such as Outlook, Teams, and more | Yes | ||
| User is able to respond to the invitation (RSVP) | Yes | ||
| User has the option to schedule the event for the entire day | Yes | ||
| User is able to mention a colleague | Yes | Yes | Yes |
| User is able to set a time | Yes | Yes | Yes |
| User is able to define a duration | Yes | Yes | |
| User has the option to set a recurrent event | |||
| User is able to post descriptions longer than 255 characters | Yes | ||
| Detail Page | Yes | Yes | |
| Social Card (Rich Text) | Yes | Yes | |
| Praises (Employee App: Q2) | |||
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| User is able to praise a colleague or multiple colleagues | Yes | Yes | Yes |
| User is able to select from a pre-set list of praises | Yes | Yes | Yes |
| User is able to add a description | Yes | Yes | Yes |
| Image Format Options | |||
| Detail Page | Yes | ||
| Social Card | Yes | Yes | Yes |
| Video Format Options | |||
| Polls (Employee App: Q3) | Yes | Yes | |
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| Praises (Employee App: Q2) | |||
| User is able to add a title | Yes | Yes | Yes |
| User is able to create extensive polls (more than 6 options) | Yes | ||
| User is able to create up to 6 options | Yes | Yes | Yes |
| User is able to select a multi-choice option | Yes | Yes | Yes |
| User is allowed to set the poll length | Yes | ||
| User is able to allow other users to Comment on Polls | Yes | ||
| User, as the poll creator, is able to Close the Poll | Yes | ||
| User is able to add Files to a Poll | Yes | Yes | Yes |
| User is able to add images or attachments to Poll options | |||
| Detail Page | Yes | Yes | Yes |
| Social Card | Yes | Yes | Yes |
| Questions (Employee App: Q3) | Yes | Yes | Yes |
| User is able to add a question title | Yes | Yes | Yes |
| User is able to add a description | Yes | Yes | Yes |
| User is able to add a tag | Yes | Yes | Yes |
| User is able to add a file | Yes | Yes | Yes |
| Questions Interaction | |||
| Users are able to answer | Yes | Yes | Yes |
| Users are able to vote up | Yes | Yes | Yes |
| Owners are able to mark as the best answer | Yes | Yes | Yes |
| Detail Page | Yes | Yes | Yes |
| Social Card | Yes | Yes | Yes |
| Blogs | Yes | Yes | |
| User is able to add a blog title | Yes | Yes | |
| User is able to add a description | Yes | Yes | |
| User is able to upload a banner | |||
| User is able to open in the editor | Yes | Yes | |
| User is able to add a tag | Yes | Yes | |
| User is able to share within a community | Yes | Yes | |
| User is able to share within a channel | |||
| Detail Page for Blog | |||
| Social Card | |||
| Wikis | |||
| User is able to add a wiki page title | Yes | Yes | |
| User is able to add a description | Yes | Yes | |
| User is able to upload a banner | |||
| User is able to "Open in Editor | Yes | Yes | |
| User is able to add a tag | Yes | Yes | |
| User is able to share within a community | Yes | Yes | |
| Detail Page for Wikis | Yes | ||
| Social Card | Yes | ||
| Announcements | Yes | Yes | |
| Sharebox Settings & General Functionalities | Yes | Yes | |
| User has a dedicated menu for settings | Yes | Yes | |
| User is able to select a community (All users) - Applicable to All Post Type | Yes | Yes | Yes |
| User is able to select the "My followers" group - Applicable to All Post Type | Yes | ||
| User is able to select and publish in multiple communities - Applicable to All Post Type | Yes | ||
| User is able to select a channel (Publishers) | Yes | ||
| User is able to tag - Applicable to All Post Types in Employee App Excluding Praises in SharePoint Intranet | Yes | ||
| User is able to tag using AI (All users) | |||
| User is able to schedule a post (All users) - Applicable to All Post Types | Yes | ||
| User is able to change the author of the post (this will be linked to a Delegate Role on Employee App) | Yes | ||
| User is able to feature a post | Yes | ||
| User is able to enable/disable social features | Yes | ||
| User must be able to upload files - Exclude Praises | Yes | Yes | Yes |
| User must be able to upload media | Yes | Yes | |
| Users are able to drag and drop files | Yes | Yes | Yes |
| Sharebox-related features | Yes | Yes | |
| Display the event date on the event card in the newsfeed | Yes | Yes | |
| Show the event time and date in the community post | Yes | Yes | |
| View the details of received praises in the user profile | |||
| Rich text is available in comments | Yes | ||
| Attach images or files to comments on activities | |||
| Reactions as an evolution of likes | Yes |