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Appspace enables Publishers and Authors to quickly create posts, pages, and stories within the Appspace Employee App, providing an improved content creation workflow experience that allows authors to quickly post articles with text and media without the need to leave the Employee App (and go to the Appspace console).

Authors, Publishers, and Account Owners can create posts, pages, stories, upload media, and publish it to a channel, directly from the Home dashboard or from within any channel in the Employee App.

The Appspace platform will automatically translate the post’s content to digital signage and enterprise messaging formats. Users may create a post with any of these combinations:

  • Video + Article: Plays only the video in a signage playlist.
  • Image + Article: Generates a card with an image and article.
  • Article Only: Generates a card with the article.
Note
The images and video added to a post are local to the post and will not be uploaded to the Appspace Library in this release.

This article provides instructions to create and publish posts, pages, and stories in the Appspace Employee App.

Prerequisites

  • Account Owner, Publisher, or Author with channel publishing permissions.
  • Premium user license to access the Appspace Employee App.
  • A channel must include at least one playlist for the Quick Post functionality to be shown.
  • Supported file types:
    • Images: JPEG, PNG, and GIF
    • Video: only MP4

Create Post

Follow the instructions below to create a post in your Employee App:

  1. Log in to your Appspace Employee App.
  2. To create a post, in the Home tab you can either click the + sign next to the notifications bell button or click the “What do you want to share?” text box.
    • You may also click the Upload media icon to upload media such as images and videos, or
    • Click the Attachment link icon to upload a file.
  3. In the Create Post window, click the Select a channel drop-down menu to select the desired channel.

  4. Click the Now field to set the post schedule and proceed to step 5 below. Alternatively, just click the Settings button.
  5. In the Post Settings you may set the following:
    • Publish to Channels – Choose the channels where the post will be shared.
    • Author – Choose the author you want to appear in the post.
    • Schedule – This is set to Now by default. You can perform one of the following options:
      • Leave this setting to Now (default) for the post to go live immediately to its audience once you publish it.
      • Click and select a date range to schedule the publishing of this post. To remove the scheduled date range, click X.
    • Featured – Set the post as a Featured post in the Employee App. (new)
    • Tags – You may include any relevant tags in the post.

  6. Click the “What do you want to share?” text to type in a post title.
  7. Click the “Tell us more…” text to type in your post content.
  8. Click the Photo/Video button on your left below to add an image or video.
    Note
    We support .jpeg, .png, and .gif image formats. For video, only .mp4 files are supported.
  9. Click the Post button.
  10. Your post will be published under the News section on the Home tab.

Post Reactions

You can now react to any quick post in your Employee App, with “Like,” “Love,” “Laugh,” “Celebrate,” “Surprise,” “Sad,” emoticons, to express your emotions regarding the message content.

 You can: 

  • React to any post in the main news feed or channel feed.
  • React to the post from inside the post article view.
  • Add, change, or remove a reaction to a post. You just need to tap on the reaction button to like a post, and tap it again to unlike. When reacting to a post with a single tap, the Like reaction is the default selection.
  • See how many reactions a post has received. Just tap on the number of reactions on a post to view a list of everyone who has reacted to the post.

Reactions Notifications

You are now able to receive notifications when a post gets a reaction. When the Notifications bell button is clicked, the Notifications dropdown opens to show the list of notifications.


Comments and Share on Post

As an Employee App user, you can post to and comment on feeds. All comments to the post will be communicated to the author of the post via the notification. Post authors have the option to moderate or remove comments made on their posts.  Additionally, Employee App users can copy the URL of a post’s detail page and share its contents. The user can share the URL of a post if the share setting is enabled.

 

Reactions to comments added to posts are now available. Users are now able to click on the responses to the comments.


User Mentions in Comments

The User Mentions in comments feature improves employee engagement by allowing users to mention other employees in comments on multiple posts or pages. Users who have been tagged receive notifications in their User Notifications within the Appspace Employee app.

Create Event Post

Follow the instructions below to create a post to announce events in your Employee App:

  1. Log in to your Appspace Employee App.
  2. In the Home tab, click the “What do you want to share?” text box. Alternatively, go to More > Events and click the Create button.
  3. In the Create Post window, select the Event Post icon below the Create Post icon.

  4. In the Event Post window, customize according to preference.
    You may do any of the following:
      • Select the desired channel.
      • Click the Now field to set the post schedule or alternatively, just click the Setting button. Refer to step 5 in the Create Post section above.
      • Click Upload Cover to upload an image for the event.
      • Type in an Event title.
      • Set the date.
      • Select the starting time and ending time. Alternatively, if you check the All day event check box, select the start date and end date, then click Apply to set the date range of the event.
      • Type-in and select a location for the event.
      • Switch the Requires RSVP toggle option to ON to display the attendance option in the event post. This option allows employees to indicate if they plan to attend the event (Going or Not going) – new feature.
      • In the Description text box, you can add additional details.
  5. Click Publish. Your post will appear in the News section on the Home tab as well as in the More > Events section.

  6. Refer to the Edit Post section for instructions on how to edit or remove your event post.

View and Indicate your Attendance for Event Post (New)

As an Employee App user, you can view event posts in the Home > News section of the Employee App, or by navigating to the More > Events tab.

  • The event post allows you to indicate if you plan on attending the displayed event. Select the Going or Not going option in the post to indicate your attendance for the event.
  • To view the list of attendees for the event, click on the event post. Employee App users who indicated that they will be attending the event (by selecting Going) will be displayed in the Going section of the event post view.

Click on an event post to view it in full. The line below the header displays the channels that the post is part of, and the published date and time. The right section displays the details of the event, such as the organizer. If the event post is set to require an RSVP, the attendance buttons (Going, Not going) and the list of attendees will also be displayed.

The event post view allows you to perform the following actions:

  • Select the Going or Not going option in the post to indicate your attendance for the event (this option will only be available if the event post is set to require an RSVP).
  • View the information about the event (Date, time, Location, and description), as well as download the ICS file for the event to add it to your calendar.
  • If you are the creator of the post, you may click the Ellipsis () option on the upper-right of the article to Edit or Remove the event post.
  • Click the Organizer under the Organizer section to view the profile of the person in the People tab.
  • View the list of attendees for the event in the Going section (this option will only be available if the event post is set to require an RSVP).
  • You can like, comment, and share the post if you scroll down to the end of the article.

Edit Post

To update a post, navigate to the News or Channels section of your Employee App. From there, you can edit any post you find there.

Edit Post in News

Follow the instructions below to edit any post in your Employee App:

  1. To edit, navigate to your desired post in the Home > News section.
  2. Click on the ellipsis next to a post and select Edit. You can also delete your post by clicking the Remove button.

  3. Proceed to edit the content and click Save.

Edit Post in Channels

Follow the instructions below to edit any post in your Employee App:

  1. Go to the More > Explore section.
  2. Select the Channels tab.
  3. Select the Group or Channel that you want to edit the post in.
  4. In the group or channel, click on the ellipsis next to a post and select Edit. You can also delete your post by clicking the Remove button.

  5. Proceed to edit the content and click Save.

Create Page

Follow the instructions below to create a page in your Employee App:

  1. Log in to your Appspace Employee App.
  2. To create a page, in the Home tab click the + sign next to the notifications bell button and select Page.

  3. In the Page window, you may do the following to create your desired article:
    • Upload an image for the banner.
    • Specify the Title for the page.
    • Add content to the page.
    • Add Tags for the page by clicking +Add Tags.
    • Click +Add Context to add a Caption and Summary to the page:
  4. In the Settings panel, you may do the following:

    • Schedule:
      • Immediately : This page will go live immediately to its audience once you publish it.
      • Scheduled : You can set a specific date and time to schedule the publishing of this page.
    • Featured – Set the page as a Featured post in the Employee App. (new)
    • Topics: Choose a topic for this page to effectively organize and publish it for the intended audience.
    • Author : You may assign an author to the page.
    • Tags : Assign tags to this page to facilitate organization and search functionality.
    • Social : You may configure this page’s social settings below:
      • Reactions: Inherit (On) by default , On, Off
      • Comments: Inherit (On) by default , On, Off
      • Share: Inherit (On) by default , On, Off
  5. Once done, click the Publish button to publish the page.
  6. You may delete the page by clicking the ellipsis next to the settings button.

Edit Page

To update a page, navigate to the News or Explore section of your Employee App. From there, you can edit any page you find there.

Edit Page in News

Follow the instructions below to edit any post in your Employee App:

  1. To edit, navigate to your desired post in the Home > News section.
  2. Click on the ellipsis next to a post and select Edit. You can also delete your post by clicking the Remove button.

  3. Proceed to edit the content.
  4. Once done, click Publish Updates.

Edit Page in Explore

Follow the instructions below to edit any page in your Employee App:

  1. To edit, navigate to your desired post in Explore > Pages.

  2. Select the page you desire to edit.
  3. Click on the page and select Edit.

  4. Proceed to edit the content.
  5. Once done, click Publish Updates.

Create Story (New)

Stories provide a richer medium for compelling and thoughtful articles that include elements such as text, photos, and videos to create content that drives employee engagement within the company. For more information on stories, refer to this article.

Follow the instructions below to create a story in the Employee App:

  1. Log in to the Appspace Employee App.
  2. In the Home tab, click the + sign next to the notifications bell button and select Story.

  3. In the Story window, you may do the following to create your desired article:
    • Upload an image for the banner.
    • Enter the Title of the story.
    • Add content to the page.
    • Click + next to each new line to perform the following options:
      • Image : Upload an image to be displayed in the section of the article.
      • Video : Upload a video to the section of the article.
      • File : Attach various file types, including but not limited to PDFs and Word Documents. (Support only for formats currently compatible with the Appspace content library).
      • Bulleted List : Start a bulleted list.
      • Numbered List : Start a numbered list.
      • Headings : Choose various heading sizes – Heading 1, Heading 2, and Heading 3.
      • Select from Library : Select and add content from the existing Appspace content library, which includes images, videos, and cards.
      • Table : Add a table to the article, and perform the following actions:
        • Table layout : Change the layout of the table.
        • Add column / delete column: Add or delete columns to the table.
        • Add row / delete row: Add or delete rows to the table.
      • Link Tiles : Add clickable image links with captions to the article, which will be arranged in a tile format. You may add up to nine links in a section.
  4. Click on the Settings icon. In the Settings panel, enter the following options:

    • Schedule:
      • Immediately : This page will go live immediately to its audience once you publish it.
      • Scheduled : You can set a specific date and time to schedule the publishing of this page.
    • Featured : Set the story as Featured in the Employee App.
    • Published to : Enter the communities or channels that the story will be published in for the intended audience.
    • Author : This is set to you (the current user) by default. Optionally you may assign someone other than the creator to attribute the content to that person.
    • Tags : Assign tags to this page to facilitate organization and search functionality.
    • Summary and Caption : Enter a Caption and/or a Summary for the story.
    • Social : You may configure this page’s social settings below:
      • Reactions: Inherit (On) by default , On, Off
      • Comments: Inherit (On) by default , On, Off
      • Share: Inherit (On) by default , On, Off
  5. Once done, click the Publish button to review your settings and publish the story.
  6. You may delete the story by clicking the ellipsis next to the settings button and selecting Delete.

Edit Story (New)

To update a story, navigate to the News or Explore section of your Employee App. From there, you can edit the stories you find there.

Edit Story in News

Follow the instructions below to edit a story in the Employee App:

  1. To edit, navigate to the desired story in the Home > News section.
  2. Click on the ellipsis next to a story and select Edit.

  3. Proceed to edit the content.
  4. You can also edit the story settings by clicking the Settings icon. refer to the settings panel in the Create Story section above.
  5. Once done, click Publish Updates.

Edit Story in Explore

Follow the instructions below to edit a story in the Employee App:

  1. To edit, navigate to the desired post in Explore > Stories.

  2. Click the story that you wish to edit.
  3. On the story page, click the ellipsis icon and select Edit.

  4. Proceed to edit the content.
  5. Once done, click Publish Updates.

Edit Story in Channels

Follow the instructions below to edit a story within a channel in the Employee App:

  1. Go to the More > Explore section.
  2. Select the Channels tab.
  3. Select the Group or Channel that you want to edit the post in.
  4. In the group or channel, click on the ellipsis next to a story and select Edit.

  5. Proceed to edit the content and click Save.