Configure Employee App Theme, Branding, & Third-Party App Links

The Appspace Employee App is your organization’s central location for employees to view corporate content that is published to them, and access 3rd party applications utilized within the company. Therefore, it is only natural that organizations would like to customize their Employee App to match their organization’s branding, and the ability to enable only the features used within the organization, giving it that personal touch.

These customizations can be done within the Appspace console by an Account Owner, or Location Admin by navigating to the Settings > App Configuration > Employee Portal tab from the Appspace menu. Configuration settings that are applied here would affect the Employee App portal, Appspace Employee app for Mobile, and also the Visitor Kiosk card.

This article provides instructions to configure the Employee App theming options and 3rd-party application links that are utilized within the organization:

Prerequisites

Configure Branding

The Brand side panel allows you to customise the branding for your organisation. You will be able to upload a logo, or select one from the library, and even change the accent colour to create a consistent theme throughout all communications.

Follow the instructions below to configure the branding for the Employee App Portal, Appspace Employee App for Mobile, and also the Visitor Kiosk card.

  1. Log in to the Appspace console.
  2. Click the ☰ Appspace menu, and click Settings > App Configuration.
  3. Click the Employee App tab, and click Brand from the side panel menu.
  4. You may perform the following branding options:

    • Logo – Upload or select a logo from the Library to be displayed on the Employee App. Recommended dimensions: 200px X 80px.
    • Accent Color – Click the color picker to select your desired accent color.

Configure Sections

The Sections side panel allows you to configure the layout and interfaces displayed in the Employee App. From here, you can customise what is shown on the Employee App and what is viewable by your user to coincide with your organisations branding strategy.

Follow the instructions below to configure the sections to be displayed on the Employee App.

  1. Log in to the Appspace console.
  2. Click the ☰ Appspace menu, and click Settings > App Configuration.
  3. Click the Employee App tab, and click Sections from the side panel menu.
  4. Slide the toggle switch to ON to enable the following sections:

    Note
    Each slider corresponds to a section that can be displayed in the Employee App menu. This can determine the look and feel of your brand and also configure what the user can view.
    • Home
    • Videos
    • Channels
    • Places & Reservations
    • Visitors
    • Concierge
    • Apps Links

Configure Banner

The Banner Graphic side panel allows you to customise a banner graphic which is displayed on the Employee App. You can display media content, a webpage, or even the last posted content as the banner.

Follow the instructions below to configure the banner graphic displayed on the Employee App.

  1. Log in to the Appspace console.
  2. Click the ☰ Appspace menu, and click Settings > App Configuration.
  3. Click the Employee App tab, and click Banner Graphic from the side panel menu.
  4. Select the banner to be displayed from the Select Content Type drop-down menu:

    • None
    • Default – Displays the default “Welcome to the Employee App” banner.
    • Media – Displays media content as the banner.
      • Media – Upload or select the media from the Library to be displayed as the banner.
    • Webpage – Displays a webpage as the banner.
      • URL – Enter the webpage URL.
    • Last Content Posted – Displays that last posted content to the Employee App as the banner.

Configure Third-Party Apps

The Apps side panel allows you to configure an application link for third-party apps to be displayed on the Employee App. You can choose from a wide selection of apps ranging from enterprise messaging apps, HR and business focused apps, to even entertainment apps. You can also create your own application link for a service not found in the list.

Note
Please ensure App Links has been enabled on the Employee App, in order for the third-party apps to be displayed. For more information, please refer to the Configure Sections instructions above.

Follow the instructions below to configure links to third-party applications.

  1. Log in to the Appspace console.
  2. Click the ☰ Appspace menu, and click Settings > App Configuration.
  3. Click the Employee App tab, and click Apps from the side panel menu.
  4. Click the + Add button to create an App link.
  5. In the Create App window, enter the following app link information:

    • URL – Enter the URL of the application.
      Note
      Application Link URL Format:

      • We recommend using “https://” URLs for the application links.
      • The system automatically appends “https://” to the URL, if “www.domain.com” or “domain.com” is entered.
    • Name – Enter the name of the application.
    • Description – Enter the description of the application.
    • Logo – Upload the logo of the application.
      Note
      The Name, Description, and Logo will be automatically populated if the application link URL contains the relevant metadata, however this can changed to provide better context.
    • Target – Define if the application is available to everyone, or specific users, user groups, or users within a certain location.
      • All Users (default)
      • Specific Users, Groups or Locations
        • Add Users, User Groups, or Locations – Define the specific users, user groups, or users within the location that can view the application.
          Note
          You may only add locations and sub-locations that you have access to.
    • Inject Query ParametersDefine the user attributes to be passed along to the 3rd party app via the URL link.
      • User EmailAppends the Email of the user.
      • User NameAppends the First and Last Name (combined) of the user.
      • User IdAppends the User ID of the user.
      • User MembershipAppends the User Group of the user.
      • User Home Location IdAppends the Home Location ID of the user.
      • User Home Location NameAppends the Home Location name of the user.
    • Open Link In – Define where the application is launched.
      • Tab (default) – Launches the application within the Employee App.
      • Inline App – Launches the application in the native browser.
      • Native Browser – Launches the application in the native iOS or Android app. Only applicable on the Appspace Employee App for Mobile.
    • Promoted To – Configure where the application is displayed.
      • Employee App Home Widget (default) – Displays the application on the Home screen.
      • Primary Navigation – Display the application within the More menu.
        Note
        You may select both options allowing the application to be displayed in both locations, or unselect both options, which only displays the application in the Apps dashboard on the Employee App.

    • Icon – Select the application icon displayed in the Primary Navigation from the drop-down menu.
    • Status – Slide the toggle switch to enable or disable the app link.
  6. Once done, click Save.
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