To support the expanding digital workplace requirements, we are introducing the Maps module, to support floor plan maps and wayfinding integration for kiosks and room scheduling experiences. 

The module allows administrators to upload floor plans and group them into a geo network, campus network, or a building network. Administrators can also manage locations for rooms and other points of interest, such as restrooms, lifts, exits, and such, on the floor plan. 

In this first phase, the Maps module integrates with calendar resources, supports room metadata, and links to calendar providers such as Google GSuite and Microsoft Office 365. Users keen on using this module may leverage the Appspace Schedule Board card and configure it with a floor plan map for an ideal room booking solution. 

The Maps service is also designed to work with other IWMS (Integrated Workplace Management System) providers.

Important
You may not be able to configure some data like calendar resource or facilities, unless you have configured a Calendar Provider. Refer to the Configure Schedule Board card with Maps article, for a complete room booking experience with maps.

This article provides instructions to add floor plans and organize your locations.

Prerequisites

  • Account Owner, Network Administrator permissions required.
  • Administrator permissions to a Calendar Provider booking account.
  • Ensure the Calendar Provider booking account has been preconfigured with resources (rooms, buildings).
  • Floor plans images should be in the following formats: jpg, svg, bmp, png, pdf, gif, or mov.

Maps Network Structure & Navigation

The network structure in the Maps module integrates with the user’s network structure created under the Networks module in the console, and has the same concept – root network and subnetworks. 

In the Maps module, however, you have the options to create a Geo Network (root network), a Campus Network (sub-network), and a Building Network (sub-sub-network). Each network type will have its own icon displayed next to its name in the network tree. You can have multiple campus networks in a geo network, and multiple building networks in a campus network, but not vice versa. You may upload floor plans for each building only.

This structure allows organizations with regional offices with a better floor plan and map organization, ideal for room scheduling and wayfinding.

When a network or sub-network is created here in the Maps module, the user’s network in the Networks module is automatically updated. If you’d like to move the location of any campus network or building network you’ve created, to a different geo network, you must do so in the Networks module.

Geo Network

When a geo network is selected in the Maps network tree, the dashboard on the right will display all the campus networks and building networks available in its network.

Right-clicking on a Geo Network in the network tree or on the dashboard will display these options:

  • Edit – Edit the selected network name or type.
  • Delete – Delete the selected network.
  • Export – Export the selected network.
  • Add Geo Network
  • Add Campus Network
  • Add Building Network
Note
You may add one or multiple Campus Network(s), Building Network(s), or even another Geo Network in a Geo Network.

Campus Network

When a campus network is selected in the Maps network tree, the dashboard on the right will display all the building networks available in its network, and the number of floors associated with each building.

Right-clicking on a Campus Network in the network tree or on the dashboard will display these options:

  • Edit – Edit the selected network name or type.
  • Delete – Delete the selected network.
  • Export – Export the selected network.
  • Add Building Network
Note
You may only add one or multiple Building Network(s) in a Campus Network.

Building Network

When a building network is selected in the Maps network tree, the dashboard on the right will display all the floor plans uploaded for this building, and the number of POIs (points of interest such as boardrooms, meeting rooms, lifts, staircase, restroom, etc.) associated with each building.

Right-clicking on a Building Network in the network tree or on the dashboard will only display these options:

  • Edit – Edit the selected building name, building identifier, or upload of a photo of the building.
  • Delete – Delete the selected network.
  • Export – Export the selected network.

Right-clicking on a floor plan will display these options:

  • Quick – Edit the floor name and floor number.
  • Delete – Delete the floor plan.
  • Export – Export the floor plan.
Note
You may add one or multiple floor plans in a Building Network.

Configure Maps Theme

Users may configure the default colors of the rooms and points of interest when mapping the floor plan. These colours will automatically be updated on the floor plan that is viewed on an endpoint such as the Schedule Board card with floor plans configuration.

Follow the instructions below to configure the default theme colors.

  1. Log in to the Appspace console.
  2. Click the ☰ Appspace menu, and select Admin > Maps.
  3. Click Theme in the side panel.
  4. Proceed to configure the default colors:
    • To change the default color of an existing room or point of interest, click the color box of the resource, and select a color from the template and save.
    • To add a room, click the add icon, and select the type of room to configure the color for.

Configure Maps Networks

Note
The Upload Floor button will only be enabled when a Building Network is selected.

Create Geo Network

The instructions below show you how to create a geo network.

  1. Click the ☰ Appspace menu, and select Admin > Maps.
  2. Click the CREATE drop-down arrow, and select Create Geo Network.
  3. Enter the name of the geo network, and click SAVE.
  4. You may continue to create a Campus Network or a Building Network.

Create Campus Network

Follow the instructions below to create a campus network.

  1. Click the ☰ Appspace menu, and select Admin > Maps.
  2. Select the desired geo network and click the CREATE drop-down arrow, or right-click on any Geo Network, and select Create Campus Network.
  3. Enter the name of the campus network, and click SAVE.
  4. Proceed to Create a Building.

Create Building Network

Follow the instructions below to create a building network.

  1. Click the ☰ Appspace menu, and then click Admin > Maps.
  2. Select the desired network and click the CREATE drop-down arrow, or right-click on any Campus Network, and select Create Building Network
  3. Enter the name of the campus network, and click SAVE.
  4. Proceed to Upload a Floor Plan from here.

Upload a Floor Plan

Follow the instructions below to upload a floor plan.

  1. Click the ☰ Appspace menu, and then click Admin > Maps.
  2. Select the building you wish to upload the floor map to.
  3. Click Upload Floor, and select the floor plan image from your computer.
    Note
    Maps supports floor plan images in the following formats: jpg, svg, bmp, png, pdf, gif, or mov.
  4. Once uploaded, proceed to Configure the Floor Plan to trace the room and determine the points of interest.

Configure Floor Plan

Follow the instructions below to configure and map the room or points of interest to the floor plan.

Important
You may not be able to select some data like calendar resource or facilities, unless you have configured a Calendar Provider. Refer to the Configure Schedule Board card with Maps article, for a complete room booking experience with maps.
  1. Click the ☰ Appspace menu, and then click Admin > Maps.
  2. Select the floor plan you wish to configure.
  3. Click ADD, and select one of the map tracing options:
    • AUTO TRACE – Automatically traces the borders of the room.
    • Polygon – Manually trace the borders of the room using your mouse pointer.
    • Marker – Manually hotspot a location.
  4. Click on a room or point of interest on the floor plan to complete the action from step 3 above.
  5. Click the mapped room or point of interest, and configure the following fields:
    • Calendar Resource – Enter or select from the drop-down the room from the calendar resource.
    • Name – Enter the name of the room or point of interest, if not auto-filled by the calendar resource.
    • Identifier – Enter the room number or specific location of the area.
    • Type – Select the type of mapping.
      • Room – To define rooms in the floor plan, such as offices, conference rooms, auditoriums, etc.
      • Space – To define spaces in the floor plan, such as training areas, social areas, huddle spaces, etc.
      • Point of Interest – To define points of interest in the floor plan, such as sanitization stations, elevators, bathrooms, etc.
    • Room / Space / Point of Interest – Select the type of room, space, or point of interest. For a list of complete options that are available, refer to the Floor Plan Rooms, Spaces, and Points Of Interest Options section below. 
    • Capacity – Enter the capacity of the room.
    • Coordinates – Enter the coordinates of the room to the floor plan.
    • Facilities – Add the facilities available in the room.
    • Photo – Add a photo of the room.
    • Delete – Delete the room or point of interest.
  6. Once done, click SAVE.

Floor Plan Rooms, Spaces, and Points Of Interest Options

The following lists down the rooms, spaces, and points of interest that are available to be added to your floor plan.

Rooms

  • Auditorium
  • Class Room
  • Conference Room
  • Executive Room
  • Meeting Room
  • Office
  • Room
  • Video Conference Room

Spaces

  • Huddle Space
  • Open Seating
  • Open Tables
  • Neighborhood
  • Silent Area
  • Social Area
  • Training Area

Points of Interest

  • Atm
  • Bathroom
  • Bathroom Handicap
  • Bathroom Men
  • Bathroom Women
  • Bleachers
  • Break Room
  • Bus
  • Cafe
  • Changing Table
  • Dry Cleaner
  • Elevator
  • Elevator Down
  • Elevator Up
  • Escalator
  • Escalator Down
  • Escalator Up
  • Exit
  • Exit Left
  • Exit Right
  • Fast Food
  • Freight
  • Firehose
  • Front Desk
  • Games
  • Gym
  • Information
  • Janitor’s Closet
  • Library
  • Lockers
  • Mail
  • Maintenance Room
  • Medical
  • Nursery
  • Parking
  • Prayer Room
  • Printer
  • Recycling
  • Restaurant
  • Sanitizing Station
  • Service Desk
  • Shop
  • Shower
  • Solarium
  • Stairs
  • Stairs Down
  • Stairs Up
  • Taxi
  • Terrance
  • Toilet
  • Train
  • Trash
  • Vending Machine
  • Video
  • Washroom
  • Wellness
  • Water Fountain
  • Wheelchair Accessible
  • Front Porch – New
  • Quiet Space – New
  • Social Lounge – New
  • Training – New
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