Workspace & Building Pass Reservations for Administrators

Important
This is an Appspace Limited Release feature. Contact your Appspace Customer Success Manager to be a part of this Limited Release program and enable this feature.

This article provides instructions for administrators to make reservations for building passes and resources such as workspaces or desks, directly via the Reservations module on the Appspace console.

Prerequisites

  • Account Owner or Location Admin permissions.

 

Reserve a Building Pass or Resource Workspace

  1. Log in to the Appspace console.
  2. Click Reservations from the ☰ Appspace menu, and click the Reservations tab.
  3. Click the + CREATE button to make a reservation.
  4. In the Create Reservation window, follow the instructions below for the desired reservation type:
    Only resources that you have access permissions to, are displayed.
    • Building Pass

      1. Select or search for the desired building location from the Resource drop-down menu. If the building is not listed, enter the building name in the field to search for it.
      2. The Organizer defaults to your user account, thus if the building pass is for someone else, select or enter their user name from the drop-down menu. If the user name is not listed, enter the user’s name in the field to search for it.
      3. Select the start and end date of the building pass from the Date drop-down calendar.
    • Resource Workspace

      1. Select or search for the desired resource workspace from the Resource drop-down menu. If the resource is not listed, enter the resource name in the field to search for it.
      2. Enter the Event Name for the reservation in the field.
      3. The Organizer defaults to your user account, thus if the reservation is for someone else, select or enter their user name from the drop-down menu. If the user name is not listed, enter the user’s name in the field to search for it.
      4. Select the start and end date and time of the reservation from the Date drop-down calendar.
      5. Add the Attendees of the reservation by entering their usernames or email addresses in the field.
      6. Optionally, you may enter any Notes for the reservation.
  5. Once done, click the CREATE button to create the building pass or to make the reservation. The reservation will then be displayed in the Reservations list.
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