This content applies to all versions since version 4.3.0
Managing restricted topics
Restricted topic creation
In Pages settings > Topics > Category > Create topic, after clicking on the type selector will appear the CHOOSE AD GROUPS TO ALLOW ACCESS, and the CHOOSE EDITORS areas.
Restricted topic edition
If the topic is restricted a message will appear at the top of the modal: “Restricted topic: Only certain people have access to its content.” Note: A topic cannot be converted from public to restricted and vice versa.
Topics visibility in Pages Settings
Restricted Pages visibility in Pages Settings
Only the editors or the writers that are related to a restricted topic will see restricted pages related to that restricted topic in Pages Settings > All pages. In other words, editors and writers won’t see everything on All pages, JUST the restricted pages that are related to them.
Writing restricted pages
Page creation
Local entities enabled scenario
Writing a restricted page
In draft mode, once you have selected that the page will be a restricted page, you cannot modify the restricted topic selected, the search field in the topics picker is disabled and the rest of the topics are automatically hidden. And a tooltip will appear when hovering over the restricted topic.
Once you have set a restricted topic to a page, and the page is published, or unpublished, you cannot remove it or add any other topic. A tooltip over the topic will appear warning about this.
In other words, a Page can only either: belong to N public topics OR belong to 1 restricted topic. Or otherwise, belong to no topic.
Regarding guest authors, we will limit the election in the People picker to the editors, writers, and AD group users related to the topic where the page is going to be published.
Page approval
In this case, the request approval should limit the election of approvers to the editors/writers/users in AD groups related to the topic where the page is going to be published.