This article provides instructions to publish content via channels to the web, users, devices (TVs, tablets, Webex boards, etc.), enterprise messaging apps, or even a browser. Simply publish to the web for public access, a browser for quick previews, your Appspace user account to view on mobile devices, or simply publish to any device/TV for all other experiences.

  • When a channel is published to the web, a public link to the channel is accessible by anyone via a browser. Users do not need an Appspace account to view the channels. This method is recommended for quickly sharing content with remote workers or clients, or can be used for demo purposes. Channels viewed via the web link will be streamed, incurring bandwidth overhead, and thus we recommend using this option prudently.
  • Similarly, a device registered and installed with the Appspace App, which consumes one Appspace Device ID, will display all channels published to the device. A device will be able to play a single channel only, or multiple channels and channel groups where audiences may use a remote control or touch screen (where applicable) to browse multiple channel content.
  • A user with an Appspace registered account will be able to view channels published to them via smartphones and tablets as they sign in with their user accounts, where one Appspace Premium User ID is consumed for each user. Users can browse all content from multiple channels and channel groups published to them.
  • Appspace users may now publish content directly to Enterprise Messaging Apps. Based on the publishing settings, users may then view the content article (description) either in the chat window or on the Appspace content portal via a link on the post. First time user accessing the portal, will be automatically signed in with viewing access if they have SSO with Just-In-Time turned on. Existing users must sign-in with their Appspace credentials.
  • Turn your browser into a device by running Appspace App directly from your browser, allowing you to simulate and experience first hand how your channel is displayed. Improvements can be made on the fly, and concepts learned can be applied to more powerful devices when used during production deployment. The browser is registered as a device and will consume one Device ID.

What’s in this article:

Prerequisites

Publish Content to Web

Follow the instructions below to publish a channel to the web, makes the channel viewable to the public through a URL on a web browser:

  1. Click Channels from the Appspace menu, and select the desired channel you wish to publish.
  2. Select the Publish tab, and click the Web sub-tab.
  3. Click the PUBLISH TO THE WEB button. 
  4. Click the Copy button of either URL Link or Embed code.
  5. If you chose:
    • Link: Share the link, or paste the link on a browser to view the channel.
    • Embed: Insert the iFrame code into an existing HTML page, for easy viewing in an intranet.
       
  6. Your channel is ready for public access. Anyone with the URL may view the channels.
  7. Once the channel is no longer needed to be publicly available, you may click on the Stop Publishing button to stop sharing, and to save bandwidth utilization.

Publish Content to Enterprise Messaging Apps

Follow the instructions below to publish a playlist channel to a chat room in enterprise messaging platforms such as Slack, Webex Teams, and Microsoft Teams.

Note
An Appspace authentication must be created with the Enterprise Messaging App by an Account Owner before you are able to publish content to the chat room. Please refer to the individual articles for specific configuration instructions: Slack, Webex Teams, Microsoft Teams,
  1. Select Channels from the ☰ Appspace menu, and select the desired playlist channel
  2. Click the Publish tab, and click the Apps sub-tab.
  3. Click the Publish to an App button, and select the enterprise messaging app integration account and the chat room you wish to publish to.
  4. Once done, click Save, and click the Edit tab.
  5. Click the enterprise messaging app integration icon, and click Post to All Apps to publish the content to the chat room.
  6. Any content added to the playlist channel after this will be automatically posted to the chat room.
  7. You will be able to read the content article either directly in the chat window, or via a link to the Appspace Content Portal.
    Note
    Publishing settings and post behaviour for each app must be configured during configuration. prior to publishing any content.

Publish Content to Devices

Follow the instructions below to publish a channel to individual devices, device groups, or devices in an entire network, so that only devices registered with the Appspace App will be able to display the published channel:

  1. Click Channels from the Appspace menu, and select the desired channel you wish to publish.
  2. Click the Publish tab, and click the Devices sub-tab.
  3. Type a device name, or click the Find Devices link to select devices, device groups, or a network of devices. Click Add.

    Note
    The Publish to network and subnetworks check-box is only available to Account Owners or Content Administrators of the network, who can publish the channel to the networks they have access to, by checking the check-box, and clicking the PUBLISH TO ALL button in the confirmation dialog box.
  4. The channel will be published to the selected devices, device groups, and networks, and will now be displayed on the selected device(s).

Note
If the channel or channel playlist belongs to any channel group that is published, the channel or channel playlist automatically inherits the publishing settings from the channel group. However, you may still assign additional users, user groups, networks, devices, and device groups.

If you wish to disable the inherited settings, slide the slider to NO.

Publish Content to Users

Follow the instructions below to publish a channel to users, so that only registered Appspace users would be able to browse and view the channel, either from a web browser or via the Appspace App user mode on a smartphone or tablet: 

  1. Click Channels from the Appspace menu, and select the desired channel you wish to publish.
  2. Click the Publish tab, and click the Users sub-tab.
  3. Enter in, or click the Find Users link to select user(s) or user group(s). Click Add.

    Note
    The Publish to all users check-box is only available to Account Owners or Content Administrators of the network, who can publish the channel to the networks they have access to, by checking the check-box, and clicking the PUBLISH TO ALL button in the confirmation dialog box.
  4. The channel will be published to the selected users and user groups.
  5. Users may now browse their content on their mobile app or via the Appspace Content Portal.

Note
If the channel or channel playlist belongs to any channel group that is published, the channel or channel playlist automatically inherits the publishing settings from the channel group. However, you may still assign additional users, user groups, networks, devices, and device groups.

If you wish to disable the inherited settings, slide the slider to NO.

Publish Content to Browsers

Follow the instructions below to publish a channel to a web browser using the Appspace PWA URL. This would run the Appspace App directly from your browser, so that you may simulate how your channel is displayed on a device.

  1. Launch a web browser, and enter the following Appspace PWA URL to run the Appspace App PWA (Progressive Web App) on your browser.
    • Public cloud: https://cloud.appspace.com/app/
    • Private cloud: https://<customer>.cloud.appspace.com/app/pwa/
    • On-prem: https://<APPSPACE_FQDN>/app/pwa/ or https://<SERVER_IP>/app/pwa/
  2. Once Appspace App PWA has been initialized on the browser, a 6-character registration code is displayed on the Register your device splash screen. Remember the 6-characters.
  3. Log in to your Appspace console, and launch the device registration page via one of the following methods:
    • Click the Quick Actions menu, and select Register a Device.
    • Navigate to the Device Registration widget on the Dashboard
    • Click Devices from the Appspace menu, and click the Add button in the Devices tab.
  4. Enter the 6-character registration code, Device name, and Select a network.
  5. Ensure the Channel selection mode is set to Channels will autoplay sequentially.
  6. Once done, click the Register button to complete the registration process.
  7. Proceed to the instructions outlined in the Publish Channel to Devices section above.
    Note
    In Step 4 of the section, enter the browser’s Device Name to publish the channel to the browser.
  8. The channel will be published and displayed on the browser window.
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